3-DHHS26062 On site music lessons scope 2.4.26.docx
DOCX document 31 KB Posted
- Attached to
- On-Site Music Lessons for JJYS secure facilities
- Solicitation number
- DHHS26062
- Issued by
- Utah
About this file
This is a Scope of Work document for the Utah Department of Health and Human Services, Juvenile Justice and Youth Services (JJYS) outlining requirements for on-site group music lessons. The contract will provide music instruction in voice, piano, guitar, and percussion to youth ages 12 to 25 at five facility locations: two sites in Ogden, one in Farmington, two in Salt Lake, and one in Provo. The contractor must deliver a minimum of one 60-minute group music session per facility per week with no more than 12 youth per group. Instructors must have at least two years of experience providing group music instruction to high-risk youth in correctional settings and be at least 21 years old. The contractor is responsible for coordinating scheduling with JJYS Facility Directors, adhering to all facility visitor policies, monitoring youth progression, ensuring equipment safety, and maintaining clean work areas. Youth must participate in at least one performance per school year, and the contractor must track and report attendance, progression, and transition milestones on a monthly basis.
JJYS shall provide all musical instruments and supplies, with the contractor responsible for reporting maintenance needs and bearing costs for damages resulting from negligent or inappropriate use. The contractor must submit detailed monthly invoices electronically to DHS, including lesson dates, times, youth attendance numbers, instructor names, and applicable outcome reports. Pricing must be guaranteed for one year, with any subsequent price adjustments requiring 60 days' notice and equal guarantee periods supported by documentation. Payment will be processed through the State of Utah's Electronic Funds Transfer (EFT) system, and contractors must enroll in EFT prior to invoice submission to avoid payment delays. Primary outcomes focus on reducing dynamic risk through responsive music programming, strengthening protective factors via prosocial skill development, and facilitating community integration and resilience by connecting youth to school music programs and community-based activities upon release.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-DHHS26062 Bid Sheet Music Lessons.docx | DOCX document | |
| 1-DHHS26062 IFB Template.docx | DOCX document | |
| 4-Acknowledgement of Age Requirement.docx | DOCX document | |
| 5-DHHS26062 Conflict of Interest Disclosure Statement.pdf | ||
| 7-W-9 Form.pdf | ||
| 6-DHHS26062 Submission Instructions.docx | DOCX document |
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Text version
ON-SITE MUSIC LESSONS
SCOPE OF WORK
Article I
PURPOSE
1.1 Purpose. The purpose of this contract is to provide Department of Health and Human Services (“DHHS”) Juvenile Justice and Youth Services (“JJYS”) youth who reside in Ogden (2 sites), Farmington, Salt Lake (2 sites) and Provo with on-site group music lessons in voice, piano, guitar, and percussion to build their confidence, enhance their learning, and help them transition back into their neighborhood schools by providing an activity that they are excited about getting into at school.
Article II
CONTRACTOR QUALIFICATIONS
| 2.1 | Contractor Qualifications. The Contractor shall: | |
| A. | ensure that instructors have at least two years of experience providing group music instruction to high-risk youth ages 12 to 25 years old in correctional settings; and | |
| B. | ensure staff are age 21 years or older. |
Article III
CONTRACTOR REQUIREMENTS
| 3.1 | Contractor Requirements. The Contractor shall: |
| A. | provide at least one 60-minute group music session per facility per week in either voice, piano, guitar, and/or percussion. |
| B. | ensure group lessons have no more than 12 youth per group; |
| C. | coordinate with JJYS Facility Director to schedule music lesson days, times, and facility locations; and |
| D. | follow all visitor policies for the facility in which the youth resides. facility policies may change and Contractor’s staff must adapt as the policies change. Contractor’s staff must review facility policies prior to entering the facility. |
Article IV
SERVICE REQUIREMENTS
| 4.1 | Service Requirements. The Contractor shall: | |
| A. | ensure that each youth is progressing in lessons according to their age and ability; | |
| B. | ensure the safety of youth by monitoring all equipment brought into the facility is being used for its intended purpose during lessons; | |
| C. | keep the work area free from accumulation of waste materials; | |
| D. | upon completion of the lesson, remove from the premises any rubbish, tools, equipment, and materials that are not the property of JJYS, and leave the work area in a clean, neat, and orderly condition; and | |
| E. | ensure youth participate in one performance or more per school year in coordination with JJYS. |
Article V
EQUIPMENT AND SUPPLIES
| 5.1 | Equipment and Supplies. JJYS shall provide music equipment and supplies used for music lessons at JJYS facilities. The Contractor shall: | |
| A. | only use the instruments provided by the facility; | |
| B. | inform DHHS when musical instruments need repair, routine maintenance, or upgrading. Upgrading equipment will be at the discretion of DHHS; | |
| C. | request musical supplies through JJYS when necessary; and | |
| D. | be responsible for the replacement or reimbursement to JJYS for damage occurring through the Contractor’s negligent or inappropriate use of equipment. |
Article VI
OUTCOMES
| 6.1 | Outcome. | |
| A. | target dynamic risk via responsivity: use music instruction as a highly engaging "responsivity" tool to reach youth who may be resistant to traditional programming, thereby supporting the division's goal to reduce dynamic risk; | |
| B. | strengthen protective factors: provide high-quality music instruction to build prosocial skills and emotional regulation, serving as a critical protective factor for youth who have already met their core 12.5-hour weekly dosage requirements; and | |
| C. | community integration and resilience: facilitate a "warm hand-off" to community-based prosocial activities (e.g., school band, local music programs) to ensure youth have stable, healthy interests upon release, directly supporting. |
| 6.2 | Measurements. |
| A. | skill-based progression: measured by weekly instructor assessments of youth progression in identified musical skill areas, which are documented to align with the youth's individual case plan and behavioral goals; |
| B. | performance completion: measured by the percentage of youth who participate in at least one coordinated performance per school year, demonstrating goal-setting and public follow-through; and |
| C. | prosocial transition readiness: measured by the number of youth who, as part of their transition plan, are connected to or express a documented intent to enroll in music-related classes or community activities upon release. |
| 6.3 | Tracking. The Contractor shall track and report the following data points in each monthly billing cycle to support RBA monitoring: |
| A. | attendance & participation: total number of unique youth attending lessons and total "protective factor" hours provided per facility; |
| B. | progression logs: weekly qualitative or quantitative progress notes for each youth to be shared with JJYS Case Managers; and |
| C. | transition milestones: documentation of any youth who completes a performance or is successfully referred to a school music program. |
Article VII
BILLING
7.1 Billing. The Contractor shall submit monthly invoices electronically to DHS. Invoices must include the following information:
A. Contractor’s name, address for payment, phone number, and Contractor signature;
B. contract number;
C. invoice number;
D. details of services being billed separated by each type of lesson and facility including:
| (1) | dates of lessons; |
| (2) | start and end time of each lesson; |
| (3) | number of youth attending each lesson; and |
| (4) | instructor’s name. |
| E. | applicable outcome reports for the billing period. |
7.2 Pricing. The Contractor shall guarantee pricing for one year. Following the guarantee period, any request for price adjustment must be for an equal guarantee period and must be made at least 60 days prior to the effective date. Requests for price adjustment must include sufficient documentation supporting the request.
7.3 Payment. Payment will be made to the Contractor through the State of Utah, Department of Administrative Services, Division of Finance, Electronic Funds Transfer (“EFT”) system; . The Contractor shall enroll in the EFT system prior to the submission of the invoice. Failure to enroll in the EFT system may result in a delayed payment.
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