On Demand Hood Cleaning Services

Davis Technical College in Utah has issued an Invitation for Bid (IFB) for On Demand Hood Cleaning Services to support the College's Culinary Department located within the Main Building at 550 E 300 S, Kaysville, UT 84037. The procurement seeks a qualified contractor to provide commercial kitchen exhaust system cleaning and compliance reporting services for five exhaust hoods—the West Hood, Center Hood, East Hood, Dishwasher Hood, and Bakery Hood—with services to include cleaning of exhaust hoods, grease filters, horizontal and vertical exhaust ductwork, and rooftop upblast exhaust fans in accordance with NFPA 96 standards. The West Hood, Center Hood, and East Hood require biannual cleaning annually, while the Dishwasher Hood and Bakery Hood require annual cleaning. Qualified bidders must demonstrate a minimum of three years of experience providing similar commercial kitchen exhaust system cleaning services, submit three references from clients served within the last five years, and ensure all personnel hold required certifications and qualifications necessary for NFPA 96 compliance and commercial kitchen exhaust cleaning. Bidding instructions require submission by April 17, 2026, with a mandatory pre-bid walkthrough scheduled for April 9, 2026, at 3:00 PM MST. All work must be performed between 3:00 PM and 7:00 AM MST with full completion and no visible evidence of service by 7:00 AM MST. Pricing must be submitted on a per-hood annual basis for each service category, with prices firm for the initial three-year term and limited to a maximum five percent adjustment after year three if requested within the 60-120 day adjustment window. The contract term is five years from the effective date, and bidders must provide general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate, with Davis Technical College listed as an additional insured, along with proof of workers' compensation insurance.

The solicitation documents do not identify any set-aside designations or restrictions limiting responses to specific types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are referenced in the procurement materials. The College does not guarantee any minimum spending under the contract and reserves the right to reject all bids, award to multiple contractors, or determine that proceeding with the procurement is not in its best interest. Contractors will be required to submit complete documentation including service reports, before-and-after photographs, NFPA 96 certification and tagging proof, and proof of filing with the State Fire Marshal's Office within 72 hours of service completion. Payment is contingent upon receipt of compliant invoices with payment due within 30 days of invoice receipt, and all invoices for services performed on or before June 30th must be submitted by July 20th of the subsequent fiscal year. While a specific contract value or budget range is not disclosed in the available procurement documents, the College's commitment to compensate the contractor is contingent upon actual services rendered and documented compliance with all reporting and certification requirements.