On Call Vegetation

The Pennsylvania Department of Transportation (PennDOT), specifically Engineering District 12-0, is soliciting bids for an On Call Vegetation Maintenance contract covering Fayette, Greene, Washington, and Westmoreland counties. The project encompasses comprehensive vegetation management services including general clean-up, herbicide application, mowing, landscape installation, and maintenance at various facilities and state route areas. Contractors must provide a three-person maintenance crew with a dump truck, mowing and trimming equipment, pruning tools, backpack sprayers, and safety equipment. All pesticide applicators must hold a current Pennsylvania certified commercial applicator's license with category 10 certification. The virtual public bid opening is scheduled for January 21, 2026, at 1:00 p.m. EST via Microsoft Teams, with all questions due by January 14, 2026, at 11:00 a.m. EST. The initial purchase order will run from May 1, 2026, through April 30, 2027, with two optional two-year renewal periods available.

This procurement is exclusively reserved for DGS-certified small businesses under the Small Business Procurement Initiative established by Executive Order 2011-09, which means only certified small businesses can submit bids and receive awards. Contractors must comply with numerous regulatory requirements, including submission of a Domestic Workforce Utilization Certification Form, Worker Protection and Investment Certification Form, and maintenance of comprehensive insurance coverage with minimum liability limits of $250,000 per person and $1,000,000 per occurrence. The contract includes an annual material contingency of $10,000 per maintenance organization location, with contractor-supplied materials reimbursed at invoice price plus fifteen percent. Unit prices will be adjusted by four percent annually upon potential contract renewals. While no specific budget range is explicitly stated, the comprehensive service requirements and multi-county coverage suggest a substantial contract value for the selected vendor.