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The City of Palm Desert, California, is procuring on-call sign design, maintenance, and installation services through a Request for Proposal issued February 4, 2026, with a mandatory pre-proposal meeting scheduled for February 11, 2026 at 10:30 a.m. at Palm Desert City Hall. The deadline for submitting questions is February 17, 2026 at 2:00 p.m., and proposals are due by March 5, 2026 at 2:00 p.m. through the City's OpenGov Procurement electronic bidding system. The City seeks qualified contractors to provide comprehensive signage solutions across 15 parks and 13 city-owned facilities, encompassing design and production of new signage, installation of new and replacement signs, on-call inspection and maintenance, repairs, refurbishments, and removal services for building identification signs, monument signs, wayfinding signage, interior office and ADA-compliant signs, vehicle graphics, temporary event signage, and banners. Proposers must be licensed California contractors holding active California Contractors State License Board licenses in classifications C-45 (electrical signs) and C-61/D-42 (non-electrical signs), and must register with the California Department of Industrial Relations to perform public work, with prevailing wage requirements applying to applicable labor categories. The selected vendor will be awarded a three-year contract term from March 1, 2026, through June 30, 2029, with two optional one-year extensions at the City's sole discretion, with pricing structured as hourly rates for design and administrative services, installation and maintenance services, specialized equipment and crews, and after-hours/emergency services. Evaluation criteria allocate 35 percent weight to proposer experience and performance, 25 percent to proposal content and work plan, 15 percent to fee proposal, 10 percent to clarity and RFP conformance, 10 percent to team member experience, and 5 percent to reference comments, and the City reserves the right to reject all proposals, select one or multiple vendors, and negotiate final terms with selected proposer(s), with all proposal prices remaining valid for 90 days from the due date.

The procurement contains no set-aside designations for disadvantaged enterprises, no incumbent vendor preferences, and no current contractor restrictions specified in the solicitation documents. No existing incumbent vendor or current contractor is identified for this service, and no specific technology infrastructure requiring integration is mentioned in the procurement materials. The total compensation for the three-year initial contract term shall not exceed $150,000, with optional one-year extensions capped at $50,000 per fiscal year, and materials, permit fees, and third-party services are billed at cost plus 15 percent when authorized by the City. Contractors must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation insurance at statutory limits with $1,000,000 employer's liability, and must obtain a City Business License. Both performance and payment bonds equal to 100 percent of the total contract amount are required, with the performance bond covering one year following City acceptance of work to address defective materials and faulty workmanship. Rate adjustments are limited to the Consumer Price Index (CPI-U) for the Riverside-San Bernardino-Ontario region, effective with annual periods ending in March, and require written approval from the City Council or City Manager.