FW__AB_339_Notification_-_Landscape_RFP_&_Sign_Design_&_Maintenance_RFP.pdf

From: Andrea Staehle To: Celina Cabrera; Jennifer Aguilar; John Ramont Cc: Amber Molina Subject: FW: AB 339 Notification - Landscape RFP & Sign Design & Maintenance RFP Date: Tuesday, January 27, 2026 11:46:19 AM Attachments: image001.png image002.png image003.png pdlogo_aeb5f777-9f3d-40d4-9b90-9e3c0c146f24.png

Okay to proceed with the RFPs!

Andrea Staehle Human Resources Director City of Palm Desert 73510 Fred Waring Drive, Palm Desert, CA 92260 astaehle@palmdesert.gov | 760.776.6337 | www.palmdesert.gov

From: Mary LaPlante <mary@cityemployees.net> Sent: Tuesday, January 27, 2026 11:43 AM To: Andrea Staehle <astaehle@palmdesert.gov>; Staci Kolbeck <skolbeck@palmdesert.gov>;

Vanessa Mager <vmager@palmdesert.gov>; Alex Vasquez <avasquez@palmdesert.gov>; Kevin Swartz <kswartz@palmdesert.gov>; Joe Rojas <jrojas@palmdesert.gov>; John Urkov <johnu@palmdesert.gov> Cc: Amber Molina <amolina@palmdesert.gov> Subject: RE: AB 339 Notification - Landscape RFP & Sign Design & Maintenance RFP

Hello Andrea, Pursuant to AB 339, the PDEO has reviewed: The daft RFP for landscape designThe draft RFP for sign design and maintenanceThe contract outline for CV Strategies The PDEO formally advises the City of Palm Desert that the PDEO has no concerns, objections, or op

CGBANNERINDICATOR

Hello Andrea, Pursuant to AB 339, the PDEO has reviewed:

The daft RFP for landscape design The draft RFP for sign design and maintenance The contract outline for CV Strategies

The PDEO formally advises the City of Palm Desert that the PDEO has no concerns, objections, or opposition regarding the anticipated issuance of the RFP’s and contract for services outlined in the City’s January 26, 2026 email. The PDEO supports the City moving forward with this procurement and hereby waives the remaining time on our 45-day review.

Thank you and best of luck with your RFP efforts, mailto:astaehle@palmdesert.gov mailto:ccabrera@palmdesert.gov mailto:jaguilar@palmdesert.gov mailto:jramont@palmdesert.gov mailto:amolina@palmdesert.gov mailto:astaehle@palmdesert.gov tel:760.776.6337 https://www.palmdesert.gov/

Thank you, Mary LaPlante, Managing Labor Relations Representative City Employees Associates 4401 Atlantic Ave., Suite 200 Long Beach, CA 90807 Cell: (951) 642-2479 Office: (562) 433-6983 Visit us online: cityemployeesassociates.com

CONFIDENTIALITY NOTICE: The information contained in this email is intended only for the use of the individual(s)or entity named above. It may provide confidential, privileged, and protected information. Any unauthorized review, use, forwarding, copying, disclosure, or distribution is strictly prohibited. If you are not the intended recipient(s), please alert the sender by reply email and destroy all copies of the original message. Thank you

From: Andrea Staehle <astaehle@palmdesert.gov> Sent: Monday, January 26, 2026 8:59 AM To: Mary LaPlante <mary@cityemployees.net>; Staci Kolbeck <skolbeck@palmdesert.gov>; Vanessa Mager <vmager@palmdesert.gov>; Alex Vasquez <avasquez@palmdesert.gov>; Kevin Swartz <kswartz@palmdesert.gov>; Joe Rojas <jrojas@palmdesert.gov>; John Urkov <johnu@palmdesert.gov> Cc: Amber Molina <amolina@palmdesert.gov> Subject: AB 339 Notification - Landscape RFP & Sign Design & Maintenance RFP

Hi PDEO Board, Pursuant to Assembly Bill 339 (“AB 339”) codified as Government Code Section 3504.1, this letter serves as formal written notice that the City intends to contract for services that may fall within the scope of work performed by job classifications represented by the Palm Desert Employees’ Organization (“PDEO”).

In accordance with AB 339, the City is providing no less than forty-five (45) calendar days’ advance notice prior to issuing a solicitation and/or renewing or extending a contract for services. The 45-day notice period associated with this notification will conclude on March 11, 2026.

The following information is provided as required under AB 339 (landscape maintenance):

1. Anticipated Duration of the Contract: July 1, 2026 – June 30, 2029 https://url.us.m.mimecastprotect.com/s/-6U8CgJVKOCA9yllsNfVH47D_k?domain=cityemployeesassociates.com mailto:mary@cityemployees.net mailto:skolbeck@palmdesert.gov mailto:vmager@palmdesert.gov mailto:avasquez@palmdesert.gov mailto:kswartz@palmdesert.gov mailto:jrojas@palmdesert.gov mailto:johnu@palmdesert.gov mailto:amolina@palmdesert.gov

2. Scope of Work to Be Performed: The work to be done consists of furnishing all labor, materials, necessary tools and machinery, supervision, and all utility and transportation services required to provide landscape and irrigation maintenance services for City of Palm Desert in accordance with the Contract Documents at the following locations:

Palm Desert Aquatic Center; Civic Center Park; City Hall; Sheriff Annex’s Parking Lot;

Legends Fields; Magnesia Falls City Park; Magnesia Falls Shared Park; Library; State Building; and San Pascual Channel. Contractor shall provide the necessary manpower and equipment to maintain the areas listed in the specified locations, at the level of maintenance and service defined by City of Palm Desert. The work shall include, but is not limited to, proper horticultural practices, as defined in the City of Palm Desert Landscape Maintenance Guide, maintenance of all landscape materials and hardscape structures.

3. Anticipated Cost of the Contract: $351,000 annually. We anticipate less than $375,000 annually following this solicitation for proposals.

4. Draft Solicitation/Solicitation Information: RFP Attached

5. Reason the City Believes the Contract is Necessary: provide landscape and irrigation maintenance services for City of Palm Desert. The Landscaper, Foreman, or Irrigator are used to maintain these areas and the Landscape Inspectors will oversee the contractors and work.

The following information is provided as required under AB 339 (sign design):

1. Anticipated Duration of the Contract: Soonest available date – June 30, 2029

2. Scope of Work to Be Performed: The City of Palm Desert is seeking proposals from qualified vendors to provide comprehensive signage services, including the design, fabrication, installation, maintenance, and repair of interior and exterior signs. The intent of this solicitation is to establish a contract with one or more vendors capable of delivering consistent, high-quality signage solutions in a timely and cost-effective manner. The selected vendor(s) will support the City of Palm Desert with ongoing and project-based signage needs across various City-owned facilities, streets, parks, and rights-of-way. Services may include, but are not limited to, the following: design and production of new signage; installation of new and replacement signs; on-call inspection and maintenance; repairs, refurbishments, and removals as needed; compliance with applicable codes, accessibility standards, and City brand guidelines

3. Anticipated Cost of the Contract: The on-call contract amount is $50,000 annually, or $150,000 for a three-year contract term.

4. Draft Solicitation/Solicitation Information: RFP Attached

5. Reason the City Believes the Contract is Necessary: The City does not own the specialized software and equipment, or employ positions trained to operate the equipment necessary to design, manufacture and install all of the sign types that would be addressed under this contract. (C-45 Sign Contractor (electrical signs) and C-61/D- 42 Limited Specialty (non-electrical signs)).

The following information is provided as required under AB 339 (CV Strategies):

1. Anticipated Duration of the Contract: Soonest available date – June 30, 2026

2. Scope of Work to Be Performed: This contract was intended to support the City of Palm Desert with communication and outreach efforts related to situations requiring a level of outreach beyond what can be supported solely by the Public Affairs team.

3. Anticipated Cost of the Contract: The on-call contract amount is $17,000 for the remaining fiscal year.

4. Draft Solicitation/Solicitation Information: Contract Attached

5. Reason the City Believes the Contract is Necessary: This contract was intended to support the City of Palm Desert with communication and outreach efforts related to situations requiring a level of outreach beyond what can be supported solely by the Public Affairs team.

This notice is provided to satisfy AB 339’s noticing requirements only, and AB 339 does not require meet-and-confer during the 45-day notice period. The City intends to comply with the full noticing timeframe unless PDEO agrees to waive any time before the 45-days, as previously discussed.

If you have any questions regarding this notice, please let me know.

Thanks, Andrea

Andrea Staehle Human Resources Director City of Palm Desert 73510 Fred Waring Drive, Palm Desert, CA 92260 astaehle@palmdesert.gov | 760.776.6337 | www.palmdesert.gov tel:760.776.6337 https://url.us.m.mimecastprotect.com/s/jDMRCkRVKktO9BnnsQiGHGDXzI?domain=palmdesert.gov