On Call Refrigeration Repairs 25-26

The New Haven Public Schools is seeking qualified contractors for an On Call Refrigeration Repairs contract for the fiscal years 2025-2026, covering 35-41 school locations in New Haven County, Connecticut. The Invitation to Bid (#2025-IFB-168) requires contractors to provide comprehensive refrigeration equipment services, including testing, inspection, preventive maintenance, on-call repairs, and emergency services. Bidders must submit regular and overtime hourly wage rates, with a maximum 10% markup on original material invoices. Contractors are required to have a local office within 25 miles of New Haven and demonstrate the capability to respond to emergency calls within 30 minutes during normal working hours and 1 hour after hours, weekends, and holidays. The bid solicitation was released on March 23, 2025, with responses due by April 24, 2025 at 3:00 pm, and includes a non-mandatory pre-bid meeting scheduled for April 9, 2025. The contract will run from July 1, 2025, through June 30, 2026, with two potential one-year renewal options, and contractors must provide a one-year warranty on all workmanship and materials.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though the City of New Haven typically emphasizes equal employment opportunity and workforce diversity in its contracting processes. Contractors must meet comprehensive insurance requirements, including general liability and workers' compensation coverage, and potentially abuse and molestation coverage. The City reserves the right to award portions of the contract to multiple bidders and will primarily select based on the lowest total price across labor rates and maintenance costs. While no incumbent vendors are explicitly mentioned, the contract estimates 500 regular hours and 100 overtime hours of service. The pricing structure and comprehensive service requirements suggest a potential annual contract value that could range between $50,000 and $250,000, depending on the extent of repairs and maintenance needed across the district's school facilities. The contract also includes provisions for detailed reporting and annual equipment inspections, indicating a robust service expectation from the selected contractor(s).