Fridge_2025-2026.xlsx

This is a pricing table template for the New Haven Public Schools' On Call Refrigeration Repairs contract (2025-IFB-168) covering fiscal years 2025-2026. The solicitation seeks qualified contractors to provide comprehensive refrigeration equipment services, including testing, inspection, preventive maintenance, on-call repairs, and emergency services across 35-41 school locations throughout New Haven County, Connecticut. The bid solicitation was released on March 23, 2025, with a non-mandatory pre-bid meeting scheduled for April 9, 2025, and bids are due by April 24, 2025 at 3:00 pm. The contract will commence on July 1, 2025, and run through June 30, 2026, with two potential one-year renewal options. The pricing template accommodates bidding on labor rates (regular and overtime hours) and a percentage markup on original material invoices, with service locations including thirty-eight named New Haven schools and one Engineering & Science Magnet school in West Haven.

Contractors must submit hourly wage rates for regular and overtime labor with a maximum 10% markup on original material invoices, and the contract will be awarded based on the lowest total price. The estimated service requirements include 500 regular hours and 100 overtime hours annually, with a projected annual contract value between $50,000 and $250,000. Contractors must maintain a local office within 25 miles of New Haven and demonstrate the capability to respond to emergency calls within 30 minutes during normal working hours and within one hour after hours, weekends, and holidays. All contractors must meet comprehensive insurance requirements, including general liability and workers' compensation coverage, provide a one-year warranty on all workmanship and materials, and submit to detailed reporting and annual equipment inspections. No specific set-asides for disadvantaged enterprises are mentioned; however, the City of New Haven emphasizes equal employment opportunity and workforce diversity in its contracting processes.