On Call Janitorial Services

HomeFront, a housing authority located in Billings, Montana, has issued Invitation for Bids (IFB) No. B24004 for On-Call Janitorial Services across its properties in Gallatin County and surrounding areas. The procurement seeks to establish a pool of qualified contractors to perform janitorial services divided into two distinct lots: Lot #1 covering turnover unit pre-cleaning, downtown office cleaning, and site cleaning for multiple properties, and Lot #2 focusing on move-in/move-out unit cleaning. Bidders can propose services for one or both lots, with specific requirements including completing cleaning within one workday and maintaining strict performance standards outlined in detailed cleaning checklists for residential units, community rooms, and office spaces. The bid submission deadline has been extended to April 16, 2025, at 3:00 PM Mountain Time, with an initial contract term of one year and potential extensions for up to four additional one-year periods. Contractors must provide comprehensive cleaning services including trash collection, vacuuming, mopping, surface wiping, window cleaning, and bathroom maintenance across various residential and administrative spaces. Evaluation criteria include compliance with HUD maintenance requirements, insurance coverage, and ability to meet rapid response timelines.

The procurement emphasizes equal employment opportunity and supplier diversity, encouraging participation from small, minority-owned, and women-owned businesses. Potential contractors must meet specific qualifications, including workers' compensation insurance, general liability insurance (minimum $1,000,000 per occurrence), and compliance with federal and state regulations including HUD-related standards. Previous contractors in the area have included Elite Cleaning, Bubbles-N-Beyond, and Yellowstone Cleaning, all based in Billings. The contract covers 455 total units across Public Housing, Project-based Section 8, and HAB Developments, with properties constructed between 1971 and 2019. The total contract value is structured with a guaranteed minimum of $2,000 and a not-to-exceed maximum of $200,000 annually, with an overall contract Not-To-Exceed (NTE) value of $177,000.00 for the initial contract period. Contractors must also comply with Davis-Bacon Act wage standards, with maintenance worker wage rates ranging from $17.00 to $33.65 per hour depending on classification. The agency retains the right to disqualify bidders with felony convictions or those deemed inappropriate, ensuring a rigorous selection process for janitorial service providers.