On Call HVAC- Eastern Region

The State of Nevada, specifically the Department of Conservation and Natural Resources' Division of State Parks, is seeking an on-call HVAC services contractor for the Eastern Region, with a focus on serving South Fork and Wild Horse State Recreation Areas. This Request for Proposal (RFP) S3306, released on 04/18/2025, solicits a three-year contract for comprehensive HVAC maintenance and repair services, with proposals due by 05/05/2025 at 5:00 PM Pacific Time. The procurement will evaluate vendors on four equally weighted criteria: demonstrated experience, RFP term conformance, key personnel expertise and availability, and cost, using a 100-point scoring system. Mandatory vendor requirements include registration on nevadaepro.com, a valid Nevada business license, active Sam.gov registration, and compliance with state ethical standards. Vendors must provide detailed pricing for various service categories, including hourly repair rates, emergency response capabilities, and specialized HVAC repair and replacement services, with the state intending to award a single contract based on the most advantageous proposal.

The solicitation includes a 5% preference for Nevada-based businesses and does not explicitly designate specific set-aside categories for disadvantaged enterprises. The contract will require vendors to submit comprehensive documentation, including a lobbying certification and potential Standard Form-LLL disclosures, with potential civil penalties ranging from $10,000 to $100,000 for non-compliance. While no incumbent vendor is identified, the contract appears designed to support aging infrastructure at state recreation areas, with travel costs billable at current GSA rates. The cost schedule template allows vendors to input pricing for up to 16 line items, suggesting flexibility in service delivery and potential variable usage. Though specific budget allocations are not detailed in the documents, the comprehensive nature of the RFP indicates a significant investment in maintaining critical state park infrastructure, with the final contract subject to approval by the Nevada Board of Examiners.