On Call Hauling - Sumter County

The South Carolina Department of Transportation (SCDOT) is seeking on-call hauling services for Sumter County through an informal quote procurement process. The contract requires qualified contractors to provide 18-ton trucks with drivers capable of hauling various materials including hot mix asphalt, rip rap, aggregates, sand, fill material, spoil material, and salt to different locations within the county. Contractors must be prepared to respond to work assignments with 24-hour notice and begin work within 24 hours of being called by the Resident Maintenance Engineer. The initial contract term is one year, with hourly billing not to exceed $125 per hour, and contractors must submit daily time logs signed by both an SCDOT representative and the truck driver. Trucks must meet specific SCDOT specifications, including insulated beds with canvas covers, clean smooth metal beds coated with an approved asphalt release agent, and a minimum six-inch chute for loading asphalt pavers. The quote submission deadline was May 26, 2021, with the request originally issued on May 20, 2021, and the primary contact for this procurement is Latricia Trapp at SCDOT.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide liability insurance to the Procurement Office before commencing work and will be subject to non-refundable deductions ranging from $100 to $500 for various contract specification violations. The contract includes provisions for potential termination if contractors repeatedly fail to comply with specifications or do not reimburse SCDOT for approved third-party damage claims within 30 days. While a specific budget range is not disclosed, the contract allows for flexible truck usage, with the Engineer reserving the right to use any number of trucks and contractors as deemed necessary. No compensation will be provided for travel time to and from the contractor's location, and the total contract value will be determined by actual hours of service rendered at the established hourly rate. The procurement process requires contractors to be prepared to supply the number of trucks requested throughout the project and maintain compliance with all specified operational requirements.