On-call graphics support services for Region 1

The Oregon Department of Transportation (ODOT) Region 1 Office of Community Affairs is soliciting proposals for on-call graphic support services within Multnomah County and the City of Portland. The procurement seeks 2-3 qualified contractors to provide comprehensive graphic design, electronic publishing, and civil engineering-related renderings and illustrations for transportation-related public information and outreach projects. Required services include developing graphic layouts, technical illustrations, photo simulations, advertisements, photography, videos, and technical report formatting. Proposers must have a minimum of 2 years of experience providing similar services to state or local government agencies and provide at least one key staff member with relevant experience. The evaluation criteria will assess the experience of key staff, firm qualifications and capacity, and project samples, with price accounting for 10% of the total score. Proposals were due by November 30, 2021, with ODOT anticipating issuing a Notice of Intent to Award approximately two weeks after the bid opening date. The initial contract term is 3 years with an option to renew up to 5 years.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged business enterprises. The Notice of Intent to Award indicates that ODOT intends to negotiate with the top three ranked proposers: Christine Rains Graphic Design, Sheepscot Creative LLC, and Harper Houf Peterson Righellis, Inc. If negotiations cannot be successfully completed with these firms, ODOT may terminate discussions and move to the next highest-ranked proposer. The total not-to-exceed amount for the contract is $150,000, with proposers required to submit fully-burdened hourly billing rates for a Project Manager and up to 8 key staff members. The Price Proposal form allows proposers to provide their fully-burdened rates, which include labor costs, overhead, and profit. While no specific incumbent is highlighted as having an exclusive right to the contract, the solicitation suggests ODOT is seeking multiple contractors to provide on-call graphic support services for future transportation-related projects.