Charter School Evaluation OSBA_Signed~1.pdf

SOLE SOURCE JUSTIFICATION FOR SERVICES

Date: November 15, 2021

MEMORANDUM FOR FILE

Authority:

Sole Source Justification pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275 the Oregon Department of Education (Department), on behalf of its Office of the Director, finds a Sole Source Contract is necessary to efficiently acquire support from the Oregon School Boards Association to complete the annual evaluations for four (4) charter schools sponsored by the State Board of Education for the school years 2020-21 and 2021- 2022.

Authority for Agency to enter into a Sole Source Contract:

OAR 125-246-0170(2)(c)(H)

Background:

A charter school in Oregon is a public school operated by a group of parents, teachers and/or community members as a semi-autonomous school of choice within a school district. Authorization is given to the charter school to operate under contract or "charter" between the members of the charter school community and the local board of education (sponsor). If an applicant is denied the applicant may request an appeal process for reconsideration pursuant to OAR 581-026-0065, Appeal Process. If an applicant’s resubmitted proposal the State Board will consider the recommendation of the Superintendent and any other information it deems relevant and determine based on the requirements of ORS 338 to have the State Board sponsor the public charter school, The State Board of Education currently sponsors four (4) public charter schools and authorizes them to operate under contract. The Charter Contracts require an annual evaluation to be completed by the Department of Education (Department) using the Performance Framework. The Department needs support in completing these evaluations for the 2020-21 and 2021-22 school years and is tasked to ensure quality and timely evaluations for each school. These evaluation reports with their data are used to manage the charter contracts and school performances including making high stake decisions about the future charter school’s renewal and ongoing operations.

Founded in 1946 and governed by a member elected board the Oregon School Board Association serves K-12 public school boards, education service direct boards, community college boards and the State Board of Education. Through legislative advocacy at state and federal levels, board leadership training, employee management assistance and policy, legal and financial services Oregon School Board Associates helps locally elected volunteers fulfill their complex public education roles.

Oregon School Board Association employs staff that possess years of experience in charter school authorizing with specific expertise in charter school operations, oversight, and processes such as application, renewal, annual evaluation and closure/termination. Training and professional development to school boards with respect to their roles as charter school authorizers is also an available expertise available from the Oregon School Board Association.

Sole Source Justification – Within Agency Authority - Format approved 12/20/07, NC

Market Research Findings Pursuant to ORS279B.075:

The Procurement and Contract Specialist makes the following determinations:

a. Pursuant to ORS 279B.075(2)(a): - It is unlikely that such a Sole Source Contract will substantially diminish competition as the efficient utilization of existing goods or services requires the acquisition of compatible goods or services;

b. Agency was unable to locate additional service providers who provide these types of evaluation services of charter schools through web research.

The Agency has made reasonable effort to ensure competition for this Sole Source Contract, using web research on this subject matter. The resultant Sole Source Contract will be for $26,800.00 with an end date of December 31, 2023, and issued in accordance with Agency’s authority under OAR 125- 247-0275, with reasonable effort made to ensure competition. The Oregon Department of Education reserves the option to amend the Sole Source Contract

Protest of Contract Award

Any entity wishing to protest this Sole Source Contract must do so prior to 5:00 PM Pacific Standard Time, November 23, 2021 and in accordance with ORS 279B.410

All written protest must be in accordance with ORS 279B.410 and include the following information:

1. A detailed statement of the legal and factual grounds for the protest;

2. A description of the resulting harm to the affected person or entity; and

3. The relief requested.

Written protests must be in pdf form, reference the Oregon Buys Sole Source Number, signed by the authorized representative, and transmitted electronically via email to karen.hull@ode.state.or.us no later than 5:00 PM Pacific Standard Time, November 23, 2021.

Karen L Hull, Procurement and Contracts Specialist

Kai Turner, Director & Designated Procurement Officer ODE Procurement Services mailto:karen.hull@ode.state.or.us