35074_S-73000-0000125_RFP.docx

ODOT Region 1 On-Call Graphics Support Services

OREGON DEPARTMENT OF TRANSPORTATION

REQUEST for PROPOSALS RFP #35074/OregonBuys #S-73000-00001252 PROPOSED PROJECT: Region 1 On-Call Graphics Support Services

Date of Issue: See “Available Date” for this RFP in OregonBuys Closing Date and Time: See “Bid Opening Date” and time for this RFP in OregonBuys.

Purchaser/Single Point of Contact: See “Purchaser” and “Info Contact” for this RFP in OregonBuys.

SYNOPSIS: This RFP is to procure Consultant services to perform the following services: Contractor shall provide on-call graphics support services for Region 1. See Section 2.2 – Scope of Services for more information. Agency anticipates awarding up to 3 Contracts from this RFP. The initial term of the Contract is anticipated to be 3 years with the option to renew up to a maximum of 5 years.

The total Not to Exceed (“NTE”) amount for contracts awarded must not exceed $150,000.

Accessibility: The Oregon Department of Transportation is committed to complying with all statutory requirements to ensure that it is providing information that is more accessible to people with disabilities, as required by Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and 36 C.F.R. 1194 Appendix A. This includes information regarding the solicitation process. Please contact the Single Point of Contact (“SPC”) identified in OregonBuys (see “Buyer”) to request reasonable accommodation for access, due to a disability, to information related to this solicitation, or the solicitation process, or both. Accommodation requests must be received by the SPC 3 business days prior to the Proposal Submission Deadline (see “Bid Ending Date” and time in OregonBuys).

Non-Discrimination: Agency, in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all Proposers that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

Procurement Method. ODOT is conducting this Intermediate Procurement in conformance with ORS 279B.070 and OAR 125-247-0270.

Notes:

· This RFP is advertised as a “Bid Solicitation” in the OregonBuys web-based eProcurement system. See RFP section 1.3 – OregonBuys for information regarding vendor registration and terminology used in OregonBuys platform.

· This document must be viewed electronically to access files, forms, provisions or other documents provided via hyperlinks within this RFP.

SECTION 1: GENERAL INFORMATION

SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this RFP.

OREGONBUYS

1.1.1 Registration Requirement. All vendors must be registered in OregonBuys to do business with the state. Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website. For registration assistance see vendor registration guidance.

Vendors are responsible for ensuring that their vendor information is current and correct in OregonBuys. ODOT will accept no responsibility for incorrect vendor information.

1.2 RFP ATTACHMENTS

In addition to the provisions set forth and linked within this RFP, this RFP incorporates by this reference the information published or linked on the OregonBuys Bid Solicitation page for this RFP, including but not limited to:

· Details entered in the Header Information section;

· All RFP attachments, “Amendments” (if any), and any other files linked in the File Attachments and Form Attachments subsections; and

· Information, if any, entered in the “Questions” and “Item Information” sections.

1.2.1 RFP Documents and Attachments

· RFP #35074/OregonBuys #S-73000-00001252

· Attachment A – Sample Contract

· Attachment B - Reserved

· Attachment C – Cover Letter

· Attachment D – Proposal Samples and References Form

· Attachment E – Price Proposal

SECTION 2: OVERVIEW AND SCOPE

2.1 OVERVIEW, BACKGROUND and PURPOSE

The Agency Region 1 Office of Community Affairs, through the ODOT Procurement Office (“OPO”) is seeking 2-3 qualified Contractors to provide on-call graphic support services (the “Services”) to support ODOT Region 1 transportation projects.

The awarded contractor shall provide on-call graphic design, electronic publishing, civil engineering related renderings and illustrations for specific transportation-related public information and outreach projects within Agency’s Region 1. The awarded contractor shall work directly with Agency Project Management Staff to coordinate the projects.

General Expectations Awarded contractor commits to:

· Manage and facilitate all facets of the project that are reasonably within awarded contractor’s control to ensure the project is completed on or ahead of time and within budget;

· Apprise Agency throughout the project of any issues or decisions that may impact the project budget or schedule;

· Use recycled/recyclable products to the maximum extent economically feasible in the performance of this Contract; and

· Embody sound and cost-effective sustainability principles in the Services performed under the Contract in accordance with the Department of Administrative Services Sustainable State Facilities Standards and Guidelines, which are found at http://cms.oregon.egov.com/DAS/EAM/docs/1256010.pdf

Basic qualifications for this project include:

· A minimum of 2 years prior experience on at least 4 projects involving state or local government agencies;

· Demonstrated experience developing computerized graphic design projects for print;

· Demonstrated experience developing print media ads;

· Ability to meet on-call deadlines as set out in the proposal.

Proposer must possess the appropriate software and have expertise in the use of publication software and presentation graphics (Adobe Creative Suite) and include any additional software skills such as mapping software (Microstation or ArcGIS).

· Services are anticipated to begin in January 2022.

· This procurement process guarantees no specific level of services or funding and more than 1 contract may be awarded.

2.2 SCOPE OF SERVICES

TASK 1 PROJECT MANAGEMENT

Contractor shall manage and coordinate the requested Services for each Work Order Contract/Task Authorization (“WOC/TA”) under this Contract (the “Work Assignment”). Contractor shall manage work performed by Contractor’s staff and any subcontractors. Contractor shall also coordinate with the Agency Project Manager (“APM”) on work tasks performed by others. Contractor shall provide quality control (“QC”) such that deliverables submitted to the APM have been peer reviewed prior to submittal. Contractor’s Project Manager shall communicate with Agency regarding the status of Work Assignments being performed and to discuss issues or concerns that may affect the Work Assignment.

Task 1.1 Progress Reports and Record Keeping Contractor shall monitor the Work Assignment budgets and expenditures and prepare monthly billing invoices in a format approved by the Agency at the time of Notice to Proceed (“NTP”). The invoice must compare the Work Assignment budget with the actual amount spent to date and percent complete during each billing invoice period. Each submitted invoice(s) must include:

· a summary of the activities completed that month and names of individual(s) to whom deliverables were sent;

· a breakout of labor and non-labor direct costs;

· copies of expense receipts required to document supplies, copies, mileage or other direct costs;

Task 1.2 Data Collection, Research and Investigation Contractor shall maintain a project file to include drafts, final products, photos, reference materials, meeting summaries, memos, correspondence, etc., for each project performed by Contractor. The project file must be submitted to Agency within 10 business days of request or upon completion and acceptance of the services.

Deliverables/Schedule: Contractor shall provide:

· Electronic monthly project summary, and billing invoices with copies of pertinent expenditure receipts to be submitted by the 20th of each month

· Project file and documentation upon Agency request.

TASK 2 GRAPHIC MATERIALS

Contractor shall prepare, at the direction and approval of Agency, the following graphic materials on an on-call basis. It is not expected that all materials and services are provided by each contractor.

· Graphic layouts. Contractor shall be responsible for developing the following including but not limited to: door hangers, postcard mailers, fact sheets, multi-page mailers, invitations to open houses or celebrations, billboards, presentations (ex. PowerPoint), banners, brochures, posters, advertisements, executive summary document layout and development,

· Graphic elements. Contractor shall be responsible for developing the following including but not limited to: illustrations, logos, infographics, maps, and website graphics.

· Technical illustrations and photo simulations. Contractor shall be responsible for developing technical illustrations and photo simulations (including aerial photo simulations) from engineering drawings and photographs from highway projects.

· Advertisements. Contractor shall be responsible for formatting agency-supplied copy, graphic design and printing for print, digital and social media advertising.

· Photography. Contractor shall be responsible for providing photography, on request, in a digital format for use in printer-ready materials, displays, social media and websites.

· Videos. Contractor shall be responsible for providing raw and edited video, on request, in a digital format for use on websites and social media.

· Technical reports. Contractor shall be responsible for compiling materials from multiple software applications into Adobe InDesign layout. Materials include, but not limited to: charts, graphs, Word tables, Excel Spreadsheets, photos, ArcGIS maps, MicroStation CAD drawings, and AutoCAD drawings. Contractor shall be responsible for formatting agency-supplied copy and graphic design into digital and printed versions.

· Printing coordination. Contractor shall be responsible for coordinating printing of graphic materials into various mediums, as requested by the Agency.

All final products listed above must be reviewed and approved by the APM prior to printing. The quantity of product, size, content and paper quality will be determined by Agency.

Digital File Formats Contractor shall submit all graphic materials produced in the native software format that allows Agency to manipulate and make changes to the product. Contractor shall submit graphic materials produced with the Adobe Creative Suite unless another platform is agreed upon with Agency.

In addition to supplying the Agency with products in their native file format, other required formatting includes, but is not limited to products delivered in numerous color modes, such as: RGB, CMYK index, and grayscale or file formats, such as eps, tiff, .html, pdf, jpg, gif, (formatted for high resolution printing) and gif, jpg, pdf, html (formatted for web publishing), or as specified by third-party printer.

The graphics must be compatible for print and web formats. All electronic materials must be finalized in an ADA accessible format (ODOT standards and EPA Section 508). Graphics including text must be compatible with screen readers for accessibility.

ODOT will have ownership and control of Work Product developed by Contractor as set forth in the Ownership of Work Product terms and conditions of the Contract.

All materials, correspondence and records must be maintained in an organized manner for transfer to the agency.

Contractor may also be requested to work with files provided by the Agency from other mapping or CAD software applications such as AutoCAD, MicroStation and ArcGIS to convert the files for use with ADOBE Creative Suite products.

Draft and Final Products Contractor shall submit draft products/deliverables to Agency for review according to the agreed upon Project schedule or as defined in the WOC/TA for the Services. Agency will complete its review and return drafts to Contractor within 2 days of receipt or within the agreed upon timeline. Numerous draft revisions may be required or requested until the project product is stamped “Final Copy” or “Approved.”

Contractor shall revise draft products as instructed and produce a final product for Agency approval according to the agreed upon project schedule or as defined in the WOC/TA for the Services. Upon approval, Contractor shall print or procure print services for the project from the list of previously approved print service providers.

Deliverables/Schedule: Contractor shall provide:

On-call graphic materials for various projects and outreach initiatives as defined in the WOC/TA for each assigned project. Contractor will be contacted intermittently by Agency, to produce graphic materials on an as-needed basis. Production of such materials, as specified by Agency, is time sensitive.

2.3 WORK ORDER CONTRACT/TASK AUTHORIZATIONS (“WOC/TA”) PROCESS

The APM or designee will contact Contractor when a need arises for graphic design or print support services or both as outlined in this Contract.

The APM or designee then fills out and emails a draft WOC/TA to Contractor stating the particulars for the services.

Contractor reviews the draft, and then contacts the APM or designee to discuss any questions regarding the proposed services as to location, level of effort, estimated cost, and required period for delivery.

Once there is preliminary agreement on acceptable costs, level of effort and ability to meet the deliverables due date, the APM or designee finalizes the WOC/TA (see Attachment A) for the services. (NOTE: Agency does not sign the WOC/TA at this point).

Agency will forward the completed WOC/TA to Contractor for review, acceptance, and signature. Contractor signature of the WOC/TA indicates acceptance of the terms and conditions of the Work Assignment. The WOC/TA is executed upon receipt of signatures from the APM or Agency Contract Administrator, Contractor, and Procurement authority. Any additions to the original task description must be considered a change order and will require issuance of an amendment to the WOC/TA allowing for schedule revision.

The APM or designee issues Notice-to Proceed (“NTP”) by emailing an executed PDF of the WOC/TA with the budget spreadsheet to Contractor with email copy (cc) to

· ODOT Procurement Specialist (OPO)

· Region 1 Contract Invoices Specialist OPO will enter the WOC/TA into the PCMS database. NOTE: the Procurement Specialist must enter an executed WOC/TA in the PCMS database before invoices may be approved for payment.

No services will proceed until Contractor receives an executed WOC/TA with approved NTP date from the APM.

Any changes including scope, schedule, and budget to the WOC/TA require prior approval and NTP authorization from the Agency to be legally valid. Contractor shall advise the APM as soon as possible when any changes to the WOC/TA become necessary so that an amendment to the WOC/TA can be processed and NTP issued in a timely fashion.

SECTION 3: PROCUREMENT REQUIREMENTS AND EVALUATION

3.1 MINIMUM QUALIFICATIONS

Proposers must have a minimum of 2 years of experience providing the types of Services described in this RFP and as detailed in the Scope of Services (Section 2.2). Enter this information in Section 1 of the Cover Sheet. Proposals that do not clearly show the minimum required experience and qualifications shall be rejected.

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.2.1 Proposal Format and Page Limit

· Price information must be submitted via OregonBuys (see RFP section 3.4.3 for detailed format and submittal requirements).

· All other required submittal items must be submitted via OregonBuys in Adobe Acrobat (pdf) or Microsoft Word (docx) format.

If Proposer believes any of its Proposal is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Proposer shall submit a completed and signed Disclosure Exemption Certification (Attachment B) and a fully redacted version of its Proposal, clearly identified as the redacted version.

3.2.2 Proposal Page Limit

The proposal is limited to 3 pages. Any pages exceeding this limit will not be provided to the evaluation committee or considered in the evaluation. The following items do not count toward the page limit:

Proposal Cover Sheet (Attachment C) Key Staff Resumes Project Samples and References (Attachment D) Price Proposal (Attachment E)

3.3 PROCUREMENT PROCESS

3.3.1 Public Notice

The RFP including all attachments are published in the OregonBuys eProcurement system. RFP documents will not be mailed to prospective Proposers.

Modifications, if any, to this RFP will be made by written Addenda published in OregonBuys. Prospective Proposer is solely responsible for checking OregonBuys to determine whether or not any Addenda have been issued. Addenda are incorporated into the RFP by this reference.

3.3.1

3.3.2 Questions / Requests for Clarification

All inquiries, whether relating to the RFP process, administration, deadline or method of award, the intent or technical aspects of the RFP, contractual requirements, or any other provision must:

· Be submitted using the “Bid Q&A” button for this solicitation in OregonBuys,

· Refer to the specific area of the RFP being questioned (i.e. page, section and paragraph number); and

· Be submitted in OregonBuys by the due date and time for Questions/Requests for Clarification identified in the Schedule, RFP section 1.2.

3.3.2

3.3.3 Proposal Submittal via OregonBuys

Proposer is solely responsible for ensuring its Proposal and all required submittal items are submitted through OregonBuys in accordance with the RFP requirements before the Bid Opening Date. Proposals submitted by any other means will be rejected.. Agency is not responsible for any delays by transmission errors or delays, or for any misdelivery for any reason. Additional information may be found in the OregonBuys Terms of Use.

3.3.4 Modification or Withdrawal of Proposals

If a Proposer wishes to withdraw or modify a submitted Proposal, Proposer must do so using the “Withdraw Quote” button in OregonBuys prior to the Bid Opening Date and time for this RFP in OregonBuys. Proposal withdrawals and modifications must be in conformance with requirements set forth in OAR 125-247-0440.

3.3.5 Proposal Due

A Proposal (including all required submittal items) must be received in OregonBuys on or before the Bid Opening Date and time for this RFP specified in OregonBuys.

A Proposal received after the Bid Opening Date and time is considered LATE and will NOT be accepted for evaluation.

3.4 PROPOSAL CONTENT REQUIREMENTS

Proposal must address each of the items listed in this section and all other requirements set forth in this RFP.

3.4.1 Proposal Cover Sheet

Proposer shall complete and submit the Proposal Cover Sheet (Attachment C).

3.4.2 Project Samples and References

Proposer shall complete and submit the Project Samples & References form (Attachment D) (not included in page limit). See 3.5.1.3 Evaluation Item 3 – Project Samples for more information. Limit 1 page per project sample.

3.4.3 Key Staff Resumes

Proposer shall complete and submit Key Staff Resumes (not included in page limit). See 3.5.1.1 Evaluation Item 1 – Experience of Key Staff for more information. Limit 1 page per resume.

3.4.4 Price Proposal

Submit Attachment E in OregonBuys as a separate file uploaded via the Attachments tab for this RFP in OregonBuys. The detailed Price Proposal must include the following items:

· The Price Proposal must include the name and fully-burdened hourly billing rate for the proposed project manager; and

· Proposed fully-burdened rates (inclusive of labor cost, overhead and profit) for up to 8 key staff proposed to work under the prospective Contract.

· List the names, classifications, duties and fully-burdened rate for each of the key staff proposed.

3.4.5 Proposal

Submit a Proposal (up to the page limit set forth in section 3.2.2) which must:

· Include responses to address each of the evaluation criteria listed in section 3.5.2. Responses must describe how Proposer meets the requirements specified in this RFP as related to the evaluation criteria. Responses must be clear and concise and should be labeled to indicate the item being addressed.

3.5 EVALUATION PROCESS

3.5.1 Evaluation Criteria

Proposals meeting the requirements outlined in the Proposal Content Requirements section will be evaluated by an Evaluation Committee. Evaluators will assign a score for each evaluation criterion listed below in this section up to the maximum points available listed for each scored item.

Purchaser may request further clarification to assist the Evaluation Committee in gaining additional understanding of Proposals. A response to a clarification request must be to clarify or explain portions of the already submitted Proposal and may not contain new information not included in the original Proposal.

3.5.1.1 Evaluation Item 1 – Experience of Key Staff Max Points: 10 Using the Key Staff Resume form (under Misc. Procurement Related Forms), provide information for the proposed Project Manager and other key staff that you believe are most important based on your understanding of the needed Services (listed in Section 2.2). Scoring will be based on relevance of the experience, qualifications, and technical competence of Project Manager and key staff proposed for use on this contract.

Key Staff Resumes are not included in the Proposal page limit identified for this solicitation; however, a maximum of 4 Key Staff Resumes may be submitted. Any resumes submitted beyond this limit will be discarded by Agency and will not be included in the evaluation. The fields on the Key Staff Resumes form may be expanded, but may not exceed 1 page per resume and must use a minimum of 11 point font for substantive text.

3.5.1.2 Evaluation Item 2 – General Qualifications Max Points: 30

· Describe your firm’s qualifications and proficiencies to complete the requested Services. Of the 8 types of graphics materials listed in Task 2 in Section 2.2, which is your firm qualified to provide? Firms are not required to provide all graphics services, but must indicate which services your firm is proposing to provide. (20 points)

· Describe your firm’s capacity to produce graphics materials on an on-call basis, sometimes on a tight turnaround. (10 points)

Scoring will be based on the relevance of the experience, qualifications, and technical competence of Project Manager and key staff proposed for use on this contract, not on how many different types of graphics materials you can provide.

3.5.1.3 Evaluation Item 3 – Project Samples Max Points 60

Provide up to 6 project samples comparable to the requested services performed by your firm within the last 4 years. For the sample projects Proposer shall:

· Provide examples for each of the following categories that your firm can offer services in:

· Graphics layouts

· Graphics elements

· Technical illustrations, photo simulations and technical reporting

· Advertisements

· Photography and video

· Include a brief description of project type and objectives; a list of key project staff and their roles; tasks performed by the Proposer to fulfill the project objectives; the project budget, and whether the schedule and budget were met.

· Include 1 reference contact for each project with valid contact information

3.5.2 Price Evaluation

Following scoring and ranking of Proposals based on the qualifications-based criteria, the Purchaser will conduct the price evaluation. The Purchaser will award a price score to each Price Proposal based upon the percentage of the proposed price as compared to the lowest Proposer’s price using the following formula:

price being scored

3.5.3 Proposal Score Summary

SECTION 4: AWARD AND NEGOTIATION

4.1 METHOD OF AWARD

The scores for Proposer ranking and tentative award will be determined as follows:

· Total Proposal Score = Total of all evaluator scores (and price/value score, if applicable) for a given Proposal, divided by the number of evaluators.

· Final Score = Total Proposal Score plus Follow-up Questions Score (if conducted).

4.2 NEGOTIATIONS

Agency will negotiate in the best interest of the government, the statement of work, costs, and any provision(s) Agency has indicated in the RFP or any Addenda it will negotiate. Agency will, either orally or in writing, formally terminate negotiations with the highest ranked Proposer if Agency and Proposer are unable for any reason to reach agreement on a Contract within a reasonable amount of time. Agency may thereafter negotiate with the second ranked Proposer, and if necessary, with the third ranked Proposer, and so on until negotiations result in a Contract. Agency may end this solicitation if negotiations do not result in a Contract within a reasonable amount of time, as determined in the sole discretion of Agency.

4.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS

Proposers who are selected for a Contract award under this RFP will be required to submit additional information and comply with the following:

4.3.1 Tax Identification Number

The apparent successful Proposer shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form when requested by Agency or when the backup withholding status or any other relevant information of Proposer has changed since the last submitted W-9 form, if any.

4.3.2 Insurance

Prior to execution of the Contract, the apparent successful Proposer shall secure and demonstrate to Agency proof of insurance coverage meeting the requirements identified in the RFP or as otherwise negotiated.

Failure to demonstrate coverage may result in Agency terminating Negotiations and commencing Negotiations with the next highest ranking Proposer. Proposer is encouraged to consult its insurance agent about the insurance requirements contained in Insurance Requirements (Exhibit B of Attachment A) prior to Proposal submission.

4.3.3 Business Registry

If selected for award, Proposer shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. Information about these requirements may be found at Oregon’s Secretary of State “Register a Business” website.

4.3.4 Responsibility Inquiry

The apparent successful Proposer shall be required to complete and submit a Responsibility Inquiry form (under Miscellaneous Procurement Forms).

4.4 GENERAL SOLICITATION INFORMATION

a. By submitting a proposal to this RFP, proposer shall accept all terms and conditions of this RFP and the sample contract.

b. ODOT reserves the right, at its sole discretion: (1) to amend the RFP prior to the closing date (2) to amend the deadline for submitting proposals; (3) to determine whether a proposal does or does not substantially comply with the requirements of this RFP; (4) to waive any minor irregularity, informality, or nonconformance with this RFP; (5) to obtain from and/or provide to other public agencies, upon request, references, regarding the Proposer’s contract performance; (6) at any time prior to Contract execution (including after announcement of the apparent awardee): (a) to reject any proposal that fails to substantially comply with all prescribed RFP procedures and requirements; and (b) to reject all proposals received and cancel this RFP upon a finding by ODOT that there is good cause and that such cancellation would be in the best interests of the State; (7) seek clarification on any or all proposals; and (8) negotiate the final description of work tasks, deliverables, pricing and payment terms of the sample Contract, provided the final payment is not issued until actual start date of the candidate, within the scope of what is advertised here for inclusion in the resulting Contract, .

c. This RFP and one copy of each original response received, together with copies of all documents pertaining to the award of a Contract, shall be kept by ODOT and made a part of a file or records, which shall be open to public inspection. If a proposal contains any information that is considered a trade secret under ORS 192.501 (2), each sheet of such information must be marked with the following legend:

“This proposal content constitutes a trade secret under ORS 192.501 (2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” ORS 192.501 (2). Therefore, non-disclosure of documents or any portion of a document submitted as part of a proposal may depend upon official or judicial determination made pursuant to the Public Records Law.

If a Proposal contains any information that may be considered exempt from disclosure under the various grounds specified in Oregon Public Records Law, ORS 192.430 through 192.505, Proposers must clearly designate any portion of its Proposal as exempt, along with a citation to the authority relied upon. Application of the Oregon Public Records Law shall determine whether any information is actually exempt from disclosure. Identifying a Proposal in whole as exempt from disclosure is not acceptable. Failure to identify a portion of the Proposal as exempt from disclosure, and the authority used, shall be deemed a waiver of any future claim of non-disclosure of that information.

e. All costs associated with Proposer’s submission of the project concept and/or proposals are the sole responsibility of the proposer and shall not be borne by the State of Oregon. All proposals submitted will become public record.

f. Proposers submitting proposals may be afforded an opportunity for discussion and revision of proposals. Revisions may be permitted after submissions of proposals and prior to award for the purpose of obtaining best and final offers. For Proposers that do not submit a notice of withdrawal or another best and final offer, their immediate previous offer will be construed as their best and final offer. Negotiations may be conducted with responsible Proposers who submit proposals found to be reasonably likely to be selected for award.

g. References. Agency may check to determine if references provided support Proposer’s ability to comply with the requirements of this RFP. Agency may use references to obtain additional information, or verify any information needed. Agency may contact any reference (submitted or not) to verify Proposer’s qualifications.

RFP #35074/OregonBuys #S-73000-00001252