On Call Generator Maintenance and Service

The State of Kansas Department of Administration, Procurement and Contracts is seeking an on-call generator maintenance and service provider for the Winfield Correctional Facility and Wichita Work Release Facility through a Request for Proposal (RFP). The solicitation covers comprehensive maintenance services for six generators (five at Winfield and one at Wichita), including semi-annual and annual inspections, emergency response, and maintenance support. The contract will span five years, from November 1, 2025, through October 31, 2030, with contractors required to provide detailed pricing for various service levels, including emergency response with an 8-hour response time and differentiated hourly rates for regular, emergency, weekend, and holiday service work. Bidders must submit proposals electronically or by courier by October 23, 2025, at 2:00 PM CST, and must include a comprehensive cost proposal with itemized labor rates and a markup percentage for materials. The state will evaluate proposals based on multiple factors, including cost, proposal completeness, bidder's understanding of the project, compliance with RFP terms, experience, staff qualifications, and methodology.

The RFP encourages participation from various business categories, including potential preferences for Disabled Veteran Owned Businesses. Bidders must complete several mandatory forms, including a Tax Clearance Certificate from the Kansas Department of Revenue, a Boycott of Israel form, and an Immigration Reform and Control form. While no specific set-aside designations are explicitly stated, the state demonstrates a commitment to inclusive procurement practices. Bidders are expected to have policies discouraging human trafficking and must comply with state requirements regarding immigration reform and sexual harassment policies. Political subdivisions may potentially utilize this contract without additional charges, and the state will use a procurement card for payments. Although a specific budget range is not detailed, the comprehensive nature of the generator maintenance services across two correctional facilities suggests a substantial contract value. The state reserves the right to accept or reject any bid and will award the contract based on the best interest of the State of Kansas.