On-Call Architectural Services for the City of Gallup

The City of Gallup, New Mexico, is soliciting proposals through a Request for Proposal (RFP 2025/2026/05) for on-call general architectural services to support multiple municipal departments including Public Works, Parks and Recreation, Police, Fire, Community Development, Water and Sanitation, Airport Operations, and Administrative offices. This is an indefinite quantity contract with no guaranteed minimum purchase quantities, where task orders will be issued as needed for comprehensive architectural services encompassing planning, programming, pre-design, schematic design, design development, construction documents, bidding support, and construction administration. Offerors must be legally registered and licensed professional architectural firms in New Mexico with a minimum of five years of experience providing architectural services for municipal or public sector projects of similar scope and complexity, and all work must be directed by a New Mexico licensed and registered architect. The contract base period begins upon acceptance and automatically renews for one additional two-year period unless terminated in accordance with contract terms, with the intent to award multiple contracts to multiple firms. The evaluation will be based on 100 points, with criteria including specialized design experience (35 points), capacity and capability (25 points), past record of performance (25 points), proximity and familiarity with project area (10 points), amount of design work produced by New Mexico businesses (5 points), and preferences (10 points). Proposals must include separate technical and cost proposals with hourly rates for key personnel classifications such as principal architects, project architects, architect interns, architect technicians, construction inspectors, CAD operators/drafters, administrative assistants, and land surveyors, as well as pricing for reproduction services, mileage reimbursement at $0.725 per mile, and per diem at actual cost. The proposal submission deadline is May 6, 2026, at 2:00 pm local time through the City's OpenGov eProcurement Portal at https://procurement.opengov.com/portal/gallupnm, with the deadline for submitting questions set for April 24, 2026.

The RFP includes evaluation adjustments for State of New Mexico resident business preference (8 points) and resident veteran's business preference (10 points), with potential additional points available for oral interview performance (up to 10 points). No specific incumbent vendors or current contractors are identified in the solicitation documents, and pricing shall remain firm and fixed for the contract term including renewals, with price redetermination for renewal periods calculated using the Producers Price Index for Architectural, Engineering and Related Services (Series ID: PCU5413) with February 2026 as the base period at an index value of 200.233. The contractor must maintain comprehensive general liability insurance of $1,000,000 each occurrence, comprehensive automobile liability insurance of $1,000,000 each person/$1,000,000 each accident, and workers' compensation coverage with statutory limits, all naming the City as an additional insured. No specific budget ranges or award values are listed in the solicitation documents, as this is an indefinite quantity contract with compensation determined by the hourly rates submitted in the cost proposal and the volume of task orders issued by the City. The City reserves the right to reject any or all proposals, waive informalities, conduct negotiations for best and final offers, and award the contract to the responsible offeror whose proposal is most advantageous to the City.