Cost_Proposal_Sample.pdf

This is a cost proposal sample document for on-call architectural services solicited by the City of Gallup, New Mexico through Request for Proposal (RFP 2025/2026/05). The City seeks qualified architectural firms to provide comprehensive services to multiple municipal departments including Public Works, Parks and Recreation, Police, Fire, Community Development, Water and Sanitation, Airport Operations, and Administrative offices. Services encompass planning, programming, pre-design, schematic design, design development, construction documents, bidding support, and construction administration on an indefinite quantity basis with task orders issued as needed. Offerors must be legally registered and licensed professional architectural firms in New Mexico with a minimum of five years of experience on municipal or public sector projects of similar scope and complexity, with all work directed by a New Mexico licensed architect. The proposal submission deadline is May 6, 2026, at 2:00 pm through the City's OpenGov eProcurement Portal, with questions due by April 24, 2026. The contract base period begins upon acceptance and automatically renews for one additional two-year period unless terminated, with intent to award multiple contracts to multiple firms.

The cost proposal requires hourly rates for principal architects, project architects, architect interns, architect technicians, construction inspectors (senior and standard), CAD operators/drafters (senior and standard), administrative assistants, land surveyors, and survey crew configurations. Pricing must also include reproduction services (black and white copies, color copies in two sizes, mylars, and other materials), mileage reimbursement at $0.725 per mile, and per diem at actual cost. Pricing shall remain firm and fixed for the contract term including renewals, with price redetermination for renewal periods using the Producers Price Index for Architectural, Engineering and Related Services (Series ID: PCU5413) with February 2026 as the base period. No specific budget or award value is listed, as compensation is determined by submitted hourly rates and the volume of task orders issued by the City. The contractor must maintain comprehensive general liability insurance of $1,000,000 each occurrence, comprehensive automobile liability insurance of $1,000,000 each person/$1,000,000 each accident, and workers' compensation coverage naming the City as an additional insured.