Olathe Softball Complex Use and Operations

The City of Olathe, Kansas is soliciting proposals for exclusive seasonal use, league operations, weekend tournament operations, or combinations thereof at the Olathe Girls Softball Complex and Lone Elm Softball Complex, with proposals due October 7, 2026 at 10:00 a.m. CST. The City may award one agreement covering both complexes, separate agreements by complex or use type, or multiple agreements at its discretion.

Eligible proposers include qualified organizations, athletic associations, sports operators, and event managers. The scope spans weekday seasonal use (Monday–Thursday) and/or weekend use (Friday–Sunday), with weekend dates running March 15, 2027 through November 12, 2027. Proposers must provide all labor, supervision, planning, and administration for approved softball-related programming and events, including field preparation and maintenance on weekends; the City retains weekday facility maintenance and policy oversight. Admission and parking charges are prohibited.

The initial contract term is three years with renewal options at the City's sole discretion, with an anticipated start date of January 1, 2027. Financial arrangements may include participant fees, revenue sharing, or other financial consideration to the City; the RFP does not specify an estimated contract value or minimum revenue guarantee. Vendors must obtain and maintain Commercial General Liability insurance of at least $1 million per occurrence and $2 million aggregate, with the City named as additional insured, and must provide a notarized affidavit certifying no conflicts of interest and compliance with applicable laws.

Evaluation criteria weigh company qualifications and experience (20 points), operational plan quality and feasibility (20 points), community benefit and resident access (15 points), staffing, safety, and supervision (15 points), references and past performance (10 points), RFP responsiveness (5 points), and financial return and value to the City (15 points). Questions are due September 30, 2026 at 5:00 p.m. CST. Vendor interviews are scheduled for the week of October 19, 2026, with contract award anticipated in October 2026. Proposals remain valid for 120 days from the RFP opening date.