Oils & Lubricants

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Public Works, is soliciting bids for oils and lubricants under IFB #2026-IFB-164, with bids due August 14, 2026 at 2:00 p.m. and questions due August 7, 2026 at 5:00 p.m. The City requires demonstration of good faith efforts to meet DBE participation goals: 18% Minority-Owned Business Enterprise, 7% Women-Owned Business Enterprise, 5% Veteran-Owned Small Business, and 3% LGBTQIA+ businesses.

The scope covers eight line items of oils and lubricants in 55-gallon drums — 15W40 Diesel CK-4, Premium Tractor Fluid, ISO 68, 80W-90 GL-5, Antifreeze/Coolant, 10W30 Full Synthetic Diesel, EP#00 Castrol Lithium Grease, and Dextron III — plus a full catalog percent-discount option. Pricing must be submitted as a percentage discount off manufacturer's suggested retail price, with the discount including all delivery, handling, and freight costs and applying uniformly across all contract years. Prices must remain firm throughout the contract term with no escalation permitted.

The contract term runs September 1, 2026 through August 31, 2028, with two optional one-year renewal periods. All bids require a 5% bid guarantee. Upon award, the contractor must provide a 100% performance bond and 100% payment bond. Insurance requirements include general liability of $1 million per occurrence and $2 million aggregate, automotive liability of $1 million per occurrence and $2 million aggregate, and umbrella liability of $5 million excess. The City is exempt from federal excise taxes and transportation taxes; the contractor must account for state sales tax on non-exempt materials. Payment is due within 45 calendar days of invoicing, with invoices due within 30 days of delivery. Bid opening is August 14, 2026 at 3:00 p.m. at the Office of Management and Budget, 414 Grant Street, Room 502, Pittsburgh. Contact Tejaswi Mangalapurapu, Sourcing Specialist, at (412) 255-2458 or tejaswi.mangalapurapu@pittsburghpa.gov.