Annual_Oil_Lubricants_REQUEST_FOR_QUOTE.pdf
PDF 330 KB Posted
- Solicitation number
- PE-66212-NONST-2026-000000031
- Issued by
- Wilcox County, Georgia
About this file
This is a Request for Quote issued by the City of Waycross, Georgia for the annual supply of oils and lubricants for municipal fleet vehicles and heavy equipment. The solicitation seeks sealed price quotations for three lubricant products: 15W-40 Engine Oil (estimated 600 gallons annually), AW-46 Hydraulic Oil (estimated 600 gallons annually), and 0W-20 Dexos Full Synthetic Oil (estimated 400 gallons annually), all to be supplied in bulk. Bids are due by 11:00 a.m. on Thursday, June 4, 2026, and should be submitted in sealed envelopes to either the Purchasing Department at City Hall or via mail to the PO Drawer address provided. The initial contract term runs from July 1, 2026 through June 30, 2027, with the City reserving the right to renew annually for up to four additional one-year terms, for a maximum total contract duration of five years, subject to mutual agreement and City Commission approval. No site visits or bidder's conferences are mentioned in the solicitation.
Award will be made to the lowest responsive and responsible bidder meeting specifications, with the City retaining the right to award by individual line item or in total as it deems in its best interest. All pricing must include delivery to the City of Waycross Public Works Building at 629 Satilla Lane, with delivery required within five business days of order and the vendor responsible for providing pumping equipment and managing spill prevention and cleanup. Pricing shall exclude Georgia sales tax, as the City is exempt. Vendors must comply with Georgia requirements including E-Verify Affidavit certification and Drug-Free Workplace Certification. Quantities listed are estimates only, with no minimum purchase guaranteed, and pricing for renewal periods shall remain firm unless otherwise negotiated and agreed to in writing prior to renewal.
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Text version
Request for Quote
For
Oil & Lubricants for Fleet Vehicles and Heavy Equipment
Bid Number FY26-11
BIDS DUE NO LATER THAN 11:00 AM ON THURSDAY, JUNE 4, 2026
City of Waycross
Purchasing Department Attn: Mamie Jackson, Purchasing Manager
417 Pendleton Street Waycross, GA 31501
1. PURPOSE
The City of Waycross is soliciting sealed price quotations for the annual supply of oils and lubricants for use in municipal fleet vehicles and heavy equipment. This will be a requirements-based contract. Quantities listed are estimates only.
2. BASIS OF AWARD
Award will be made to the lowest responsive and responsible bidder meeting specifications.
The City reserves the right to award by line item or in total, whichever is in the best interest of the City.
All pricing shall include delivery. No minimum purchase is guaranteed.
3. DELIVERY REQUIREMENTS
Delivery Location: City of Waycross Public Works Building 629 Satilla Lane, Waycross GA 31501
Delivery shall be made within 5 business days of order.
Vendor shall provide pumping equipment for bulk delivery.
Vendor is responsible for spill prevention and cleanup during delivery.
4. GEORGIA COMPLIANCE REQUIREMENTS
• E-Verify Affidavit (O.C.G.A. §13-10-91) – Required
• Drug-Free Workplace Certification (O.C.G.A. §50-24-1) – Required
• The City of Waycross is exempt from Georgia sales tax. Do not include sales tax in pricing.
CONTRACT TERM & RENEWAL OPTION
The initial contract term shall be July 1, 2026 through June 30, 2027. The City of Waycross reserves the right to renew this contract annually for up to four (4) additional one-year terms, for a total possible contract duration of five (5) years, subject to mutual agreement of both parties and approval by the City Commission. Pricing for renewal periods shall remain firm unless otherwise negotiated and agreed to in writing prior to renewal.
5. Submission Instructions (Electronic submissions will not be accepted) Bids will be accepted until 11:00 a.m., Thursday, June 4, 2026. Envelopes must be sealed and marked Bid #FY26-11 Oil & Lubricants.
Mail to:
City of Waycross Purchasing Department PO Drawer 99 Waycross GA 31502 or hand deliver to:
Purchasing Department, 2nd Floor City Hall 417 Pendleton Street Waycross, GA 31501
Please direct any questions to Mamie Jackson, Purchasing Manager at mjackson@waycrossga.gov or 912-287-2957.
mailto:mjackson@waycrossga.gov
E-VERIFY AFFIDAVIT
By executing this affidavit, the undersigned Contractor verifies compliance with O.C.G.A.
§13-10-91 and the Georgia Security and Immigration Compliance Act.
Company Name: ___________________________
Federal Work Authorization User ID: ___________________________
Date of Authorization: ___________________________
Authorized Signature: ___________________________
Title: ___________________________
Date: ___________________________
Subscribed and sworn before me this _____ day of __________, 20____.
Notary Public: ___________________________
My Commission Expires: ___________________________
DRUG-FREE WORKPLACE CERTIFICATION
The undersigned Contractor certifies that a drug-free workplace will be provided in accordance with O.C.G.A. §50-24-1 et seq.
Company Name: ___________________________
Authorized Signature: ___________________________
Title: ___________________________
Date: ___________________________
VENDOR QUOTE FORM
Oil & Lubricants
Bid #FY26-11
*Electronic submissions will not be accepted*
Item Estimated Qty.
Description Price per Gallon
Price per Drum
1. Est. 600 gal/yr 15W-40 Engine Oil – 400 SDE Chevron URSA or Equal – Bulk
2. Est. 600 gal/yr AW-46 Hydraulic Oil-Bulk
3. Est. 400 gal/yr 0W-20 Dexos Full Synthetic or Equal-
Bulk
Total Lump Sum (if applicable): $________________________
Company Name: ___________________________________________
Authorized Representative: ________________________________
Title: _________________________________________________
Signature: _____________________________________________
Date: _________________________________________________
Phone: _________________________________________________
Email: _________________________________________________
| 1. PURPOSE |
| 2. BASIS OF AWARD |
| 3. DELIVERY REQUIREMENTS |
| 4. GEORGIA COMPLIANCE REQUIREMENTS |
| CONTRACT TERM & RENEWAL OPTION |
| 5. Submission Instructions (Electronic submissions will not be accepted) |
| E-VERIFY AFFIDAVIT |
| DRUG-FREE WORKPLACE CERTIFICATION |
| VENDOR QUOTE FORM |
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