Offsite Document Storage and Management Services (REBID)

The state of Illinois, through the Illinois Workers' Compensation Commission (IWCC), is seeking a vendor to provide offsite document storage and records management services for approximately 11,000 cubic feet of paper documents related to workers' compensation cases. The required services include electronic inventory control and records tracking, courier services for delivery and pickup requests, and document destruction and disposal. The contract has an initial term of 5 years, with an option to renew for an additional 5-year term. Bids are due on June 26, 2019 at 11:00 AM CST, and a mandatory bidder's conference may be required. The IWCC may increase or decrease the volume of stored records at any time during the contract period. Detailed pricing formats and line items are specified in the Invitation for Bid (IFB) for the initial removal and transfer of records, initial intake of records, monthly storage, storage adds, services, supplies, and permanent withdrawal and transfer of records.

This procurement does not have a small business set-aside, but there may be goals for Minority, Female, and Persons with Disabilities (MAFBE) and Veteran Small Business (VSB) participation. The incumbent vendor's information is not provided, and the contract value is specified as firm, not estimated. Vendors must complete and submit administrative forms, certifications, and disclosures, including Forms A and B, and agree to the Standard Certifications (Terms and Conditions) for the State of Illinois.