Office Supplies - Pasadena Police Department

The City of Pasadena is seeking a local vendor to provide office supplies for the Pasadena Police Department through a competitive bid solicitation. The procurement opportunity covers approximately 600 unique office supply items, including writing implements, paper products, batteries, storage solutions, electronics, and miscellaneous office equipment. The contract is structured as a two-year agreement with potential for two additional one-year extensions, commencing July 1, 2023. Vendors must submit electronic bids via the City's eProcurement Portal by 2:00 pm on June 29, 2023, with bid pricing required to remain valid for 120 days. Key vendor requirements include online ordering functionality, the ability to view supplies, provide account number notes, and offer free shipping. Delivery expectations mandate fulfillment within 5 calendar days of ordering, with complete order requirements to be met within 15 days of vendor confirmation. Back-ordered items are limited to a 4-week window, after which a comparable substitute must be provided at no additional cost.

The solicitation emphasizes local preferences and includes several set-aside and compliance requirements. Vendors must demonstrate compliance with equal employment opportunity standards, Section 3 provisions of the Housing and Urban Development Act, and the City of Pasadena's living wage ordinance. The bid package includes mandatory forms such as a Unique Entity Identifier (UEI) from SAM.gov, a Non-Collusion Declaration, and various workforce utilization forms. Section 3 guidelines specifically target employment opportunities for low- and very low-income persons, with benchmark goals of 25% total labor hours worked by Section 3 workers and 5% by Targeted Section 3 workers. Pricing adjustments will be limited to the Consumer Price Index (CPI) rate. While a specific contract value is not explicitly stated, the comprehensive nature of the office supplies procurement and the two-year contract duration suggest a significant municipal purchasing opportunity. Non-compliance with contract provisions could result in potential contract termination, debarment, or suspension from future city-related contracts.