Office Supplies for the City Clerk's Office

The City Clerk's Office, operating within Los Angeles County and specifically involving Berkeley City, is seeking an office supplies vendor through an informal selection solicitation. The procurement targets a comprehensive office supply contract covering 51 different items, including office essentials such as k-cups, binders, labels, batteries, correction tape, file folders, and pens. The contract period will run from July 1, 2024 to June 30, 2025, with specific vendor requirements including weekly delivery capabilities, 24-hour communication regarding product availability, and online ordering with individual login IDs for designated buyers. Key procurement dates include a bid release on May 20, 2024, a question submission deadline of May 27, 2024, and a proposal submission deadline of June 3, 2024 at 2:00 pm. Vendor evaluation will be based on the lowest Grand Total Price, with additional requirements including comprehensive pricing documentation, catalog submissions with part/model numbers, and unit pricing for each item. Delivery specifications mandate a 3-business-day turnaround to 100 N. Garfield Ave., S228, Pasadena, with Net 30 payment terms.

The solicitation suggests potential set-aside considerations through its workforce diversity forms, including vendor questionnaires about equal employment practices and workforce demographics. Vendors must complete multiple administrative forms such as AA1, AA2, AA3, a Relevant Experience Form, and confirm insurance requirements. The procurement indicates potential restrictions or preferences for vendors demonstrating workforce diversity and compliance with local regulations, particularly the Living Wage Ordinance for contracts exceeding $25,000. While specific budget ranges are not explicitly stated, the comprehensive nature of the 51-item supply list suggests a substantial procurement value. Additional compliance requirements include submission of a Unique Entity Identifier (UEI) from SAM.gov, with warnings that failure to provide this information could render a bid non-responsive. Vendors must also be prepared to disclose any lobbying activities and provide detailed documentation about their operational capabilities, technological infrastructure, and previous project experiences.