Office supplies for Human Resources

The City of Pasadena's Human Resources Department is seeking a local vendor to supply office supplies through an informal selection solicitation with a contract period from July 1, 2023, to June 30, 2024. The procurement encompasses approximately 30 line items including dividers, folders, labels, pens, writing pads, tape, paper clips, and printer toner cartridges, with vendors required to bid on all items and provide unit pricing. Delivery requirements specify same-day or maximum 1-3 day delivery within the local area. Electronic proposals must be submitted via the city's eProcurement Portal by 2:00 pm on Wednesday, May 10, 2023, with a question submission deadline of May 8, 2023. Pricing evaluation will be based on the lowest Grand Total Price, with a 10.25% sales tax applied, and shipping costs expected to be free or included in bid prices. Vendors must demonstrate capability to meet comprehensive office supply needs with competitive pricing and rapid delivery. The city will evaluate bids based on pricing, local vendor preference, and the ability to meet all specified supply requirements.

The solicitation includes several vendor participation requirements and documentation provisions that may restrict or guide potential bidders. Vendors must submit additional documentation after selection, including a W-9 form, potential business license, and a Unique Entity Identifier (SAM.gov) registration, with failure to provide the UEI potentially rendering a bid non-responsive. The city emphasizes local employment preferences, including a commitment to recruiting Pasadena residents for any new positions resulting from the contract. Vendors must complete Equal Employment Opportunity forms (AA-1, AA-2, AA-3), which collect workforce demographic information, though these do not directly impact contract award. Insurance requirements are stringent, including Commercial General Liability ($1,000,000 per occurrence), Automobile Liability, Workers' Compensation, and Professional Liability insurance. While a specific contract value is not explicitly stated, the comprehensive requirements suggest this is a significant local procurement opportunity focused on supporting the city's Human Resources department's operational needs through a local, responsive office supplies vendor.