7-3. RFP-26-15-Attachment C.pdf
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- Solicitation number
- RFP 26-15
- Issued by
- Chatham County, Georgia
About this file
This document is a Request for Proposal (RFP #26-15) for an Office Supplies Catalog Discount Annual Contract issued by the Board of Public Education for the City of Savannah and the County of Chatham. The RFP outlines a comprehensive evaluation scoring system for potential vendors to provide office supplies, with a total possible score of 100 points. The scoring is divided into technical proposal evaluation (60 points) and catalog discount proposal evaluation (40 points), covering areas such as business profile, experience and qualifications, project understanding and methodology, average catalog discount, shipping charges, discount period, and guaranteed delivery period.
The scoring methodology is detailed, with points awarded for various criteria including ordering process, delivery of goods, invoicing policies, return policies, technology capabilities, and shipping terms. Vendors are evaluated on catalog discount percentages, with potential points ranging from 1 to 15 based on discount levels (less than 20% to over 50%). Shipping charges are similarly scored, with points awarded for free shipping thresholds. The contract includes provisions for calculating the average catalog discount, using the midpoint between the lowest and highest offered discounts. The document serves as a sample evaluation scoresheet to guide the selection process for the office supplies contract.
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Text version
RFP 26-15 OFFICE SUPPLIES CATALOG DISCOUNT (ANNUAL CONTRACT) | Page 1
BOARD OF PUBLIC EDUCATION FOR THE CITY OF SAVANNAH AND THE COUNTY OF CHATHAM
RFP #26-15 – Attachment C
SAMPLE EVALUATION SCORE SHEET
This Attachment C provides a sample evaluation score sheet that will be used to evaluate technical proposals and sealed fee proposals. Technical proposals and sealed fee proposals should be separately submitted through the District’s electronic procurement platform, Bonfire.
Office Supplies Catalog Discount
CRITERIA: T0TAL
POSSIBLE
POINTS:
SCORE: COMMENTS:
Business Profile:
Business Organization
Business Information Account Representation
Customer Service Service Center Location
Organizational Changes Agreement Terminations
Not Scored
N/A
TO BE COMPLETED BY DISTRICT STAFF ONLY
Experience and Qualifications:
Experience (5 points) Client Base (2 points)
Vacations/Absences (Not scored) References (3 points)
Litigation History (Not Scored)
10 TO BE COMPLETED BY DISTRICT STAFF ONLY
Project Understanding and Methodology:
Compliance with Specifications (1 point)
Ordering Process (10 points) Flow chart (1 point)
Standard Operating Procedures (4 points) Back to School Start Up Orders (4 points)
New School/Facility Opening Orders (4 points) PunchOut Capabilities (4 points)
Delivery of Goods (4 points) Invoicing & Statements Policy (5 points)
Return Policy/Incorrect Orders/ Invoice Discrepancies/ Problem Resolution (5 points)
Technology and Report Capabilities (3 points) Programs (4 points)
Additional Services (1 point) Exceptions (Not Scored)
District Responsibilities (Not Scored) Limitation to Services (Not Scored)
50 TO BE COMPLETED BY DISTRICT STAFF ONLY
Other Relevant Facts/Information: Not Scored N/A
TO BE COMPLETED BY DISTRICT STAFF ONLY
TOTAL TECHNICAL PROPOSAL 60
AVERAGE CATALOG DISCOUNT OFFERED:*
Less than 20% (1 Point)
20% to 30% (7 Points) 30% to 40% (9 Points)
40% to 50% (12 Points) Over 50% (15 Points)
15 TO BE COMPLETED BY DISTRICT STAFF ONLY
SHIPPING CHARGES:
No Free Shipping (1 Point)
Free Shipping w/ orders over $200 (7 Points) Free Shipping w/ orders over $100 (10 Points) Free Shipping with order over $50 (12 Points) Free Shipping- No Minimum Order (15 Points)
15 TO BE COMPLETED BY DISTRICT STAFF ONLY
RFP 26-15 OFFICE SUPPLIES CATALOG DISCOUNT (ANNUAL CONTRACT) | Page 2
DISCOUNT PERIOD OFFERED:
Valid for 2 years (2 Points) Valid for 3 years (3 Points) Valid for 4 years (4 points) Valid for 5 years (5 Points)
5 TO BE COMPLETED BY DISTRICT STAFF ONLY
GUARANTEED DELIVERY PERIOD
(NOT TO INCLUDE BACKORDER PERIOD):
More than 21 Calendar Days (3 Points) 16-21 Calendar Days (4 Points)
15 Calendar Days or Less (5 Points)
5 TO BE COMPLETED BY DISTRICT STAFF ONLY
TOTAL CATALOG DISCOUNT 40
TOTAL POSSIBLE SCORE
(Technical + Catalog Discount Proposal)
Additional Detail on Average Catalog Discount Category Scoring: The Average Catalog Discount category will be scored on the average of the discount percentages offered. The lowest percentage discount offered and the highest discount offered will be factors in calculating the average percentage discount offered. See example below. A catalog discount range of 20%-45% off will be scored based on the number of points allowed for a 32.5%, rounding to 33%. The calculation is (20 + 45)/2=32.5. The Offeror would receive 9 points for offering an average catalog discount in the 30% to 40%.
End of Attachment C
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