Office Supplies and Related Products and Services

Education Service Center Region 10 (Region 10 ESC) in Richardson, Texas, is soliciting proposals on behalf of itself and the national Equalis Group cooperative purchasing membership for the procurement of Office Supplies and Related Products and Services under RFP #R10-1187. The procurement encompasses a comprehensive range of products and services including office supplies, school and education supplies, janitorial supplies, technology products, furniture, copy and print services, break room and beverage products, and related services such as e-procurement systems integration and installation/design solutions. Qualified vendors must demonstrate a minimum of five public sector customer references from within the past three years, financial stability through documentation such as financial statements or SEC filings, geographic coverage capability, sustainable product offerings, emergency order response capabilities, and compatibility with multiple e-procurement platforms including Jaggaer, Coupa, SAP Ariba, and Oracle. The evaluation will be weighted across five categories: Products and Pricing (30 points), Performance Capability (25 points), Qualification and Experience (25 points), Technology and E-Procurement Capabilities (10 points), and Commitment to Service Equalis Group Members (10 points). Proposals must be submitted electronically through the Bonfire procurement application by April 17, 2026 at 2:00 PM Central Daylight Time, with the public bid opening conducted via Microsoft Teams on the same date; interested parties must email Clint Pechacek at clint.pechacek@region10.org at least 24 hours before the deadline to receive a Teams meeting invitation. All proposals are limited to 100 total pages excluding the separate Attachment B pricing Excel spreadsheet, with additional pages beyond 30 potentially rendering proposals non-responsive at Region 10 ESC's sole discretion. The resulting contract will have an initial term of three years, commencing July 1, 2026 and concluding June 30, 2029, with options to renew annually for two additional one-year periods subject to mutual agreement; Region 10 ESC Board approval is expected by June 17, 2026.

Vendors must submit complete pricing in the specified Attachment B Excel template using auditable methodologies such as line-item pricing, percentage discounts from published catalogs, labor rates, or other verifiable discount structures, with Cost Plus pricing explicitly prohibited as the primary methodology. All pricing must be submitted as not-to-exceed pricing with a mandatory 2 percent administrative fee remitted monthly to Equalis Group, and all services, shipping, installation, delivery, technical support, training, and associated costs must be priced or listed as free. Vendors are required to complete 23 standardized proposal forms addressing certifications, compliance with federal and state requirements including the Clean Air Act, debarment certifications, equal employment opportunity commitments, immigration law compliance, lobbying restrictions, and jurisdiction-specific regulations for Arizona, New Jersey, and Texas. The procurement applies to multiple states and serves public sector entities including K-12 school districts, higher education institutions, city and county governments, state entities, and other eligible governmental and nonprofit organizations nationwide. No specific incumbent vendors or current contractors are identified in the solicitation documents. The annual volume for this contract is estimated to exceed $150 million by year three, though the exact award value will be determined by pricing submitted in proposals; Region 10 ESC reserves the right to award multiple vendors, reject all proposals, and waive any informality in the proposal process.