Office Supplies

Pasadena Water and Power (PWP) is seeking competitive bids for a comprehensive office supplies contract covering six PWP locations within the City of Pasadena. The procurement is structured across five distinct bid categories: Part A (Paper Products, Writing Pads, Books, Calendars), Part B (Desk Supplies and Office Accessories), Part C (Filing and Labeling Supplies), Part D (Kitchen Supplies), and Part E (Hygiene Supplies). The solicitation requires vendors to provide approximately 157 individual line items with an estimated annual order quantity of 120 orders, and mandates 24/7 online ordering capabilities with individual login IDs. Bidders must offer detailed product information and provide a catalog percentage discount for non-bid list items, with a required delivery timeline of two business days. The sealed bid submission deadline is Wednesday, June 26, 2024, prior to 3:00 pm, with bids to be electronically submitted through the City's eProcurement Portal. The initial contract term is three years from execution, with vendors required to maintain pricing validity for 120 days and potential price adjustments based on the Consumer Price Index.

The solicitation incorporates significant federal compliance requirements, particularly HUD Section 3 regulations that prioritize employment and economic opportunities for low- and very low-income persons. Potential vendors must meet specific minimum qualifications, including submission of various mandatory forms such as Non-Collusion Declarations, Unique Entity Identifier (UEI) documentation, and compliance with equal opportunity employment practices. The bid encourages participation from disadvantaged businesses, with specific benchmarks including 25% of total labor hours to be worked by Section 3 workers and 5% by Targeted Section 3 workers. Businesses can qualify as Section 3 concerns by meeting criteria such as being at least 51% owned by low-income persons or having over 75% of labor hours performed by Section 3 workers. While specific award values are not explicitly stated, the comprehensive nature of the solicitation covering multiple supply categories suggests a potentially significant contract value. Vendors must also provide documentation including business licenses, taxpayer identification, and potentially demonstrate insurance compliance, with potential penalties for non-compliance including contract termination and potential future debarment from HUD-assisted contracts.