Office supplies

Pasadena Water and Power (PWP) is seeking a vendor to furnish and deliver general office supplies to six PWP locations within the City of Pasadena. The procurement is structured across seven bid categories: Paper Products, Writing Pads, Books, Calendars; Desk Supplies and Office Accessories; Filing and Labeling Supplies; Kitchen Supplies; Hygiene Supplies; Catalog percentage discount for unlisted items; and Delivery. The contract will run from July 1, 2023, to June 30, 2024, with electronic bid submissions required by 2:57 pm on May 31, 2023. Vendors must provide 24/7 online ordering with individual login IDs, detailed product information, and contract prices visible to staff, with an estimated annual order quantity of approximately 120 items and a two-business-day delivery requirement. Evaluation criteria will focus on the lowest Grand Total Price, with awards made to responsive and responsible bidders. Key vendor requirements include online ordering capabilities, summary reports, electronic invoicing, exchange and return processes, and the ability to offer catalog percentage discounts for non-bid list items.

The procurement appears to encourage diverse vendor participation, with detailed forms requiring vendors to provide workforce demographic information and demonstrate equal opportunity employment practices. Potential bidders must complete several administrative documents, including a Unique Entity Identifier (UEI) form from SAM.gov, a Vendor Questionnaire, and forms detailing project and current workforce utilization. While specific budget ranges are not explicitly stated, the solicitation indicates a $5,000 baseline for calculating catalog percentage discounts. Vendors must comply with local preferences, living wage ordinances, and municipal requirements, and may be required to submit additional documentation such as insurance documents, W-9 forms, and business licenses. The procurement emphasizes local employment and diversity, with forms requesting information about potential new hires, including Pasadena residents, and requiring vendors to confirm non-discrimination policies. Vendors will also need to demonstrate relevant experience through a comprehensive experience form that allows them to detail up to five previous projects.