ODVA Medical and Industrial Gases

The Oklahoma Office of Management and Enterprise Services (OMES) is conducting a Request for Proposals (Solicitation Number EV00000723) on behalf of the Oklahoma Department of Veterans Affairs (ODVA) to procure medical and industrial gases, including cylinder rental, for seven veterans centers located in Claremore, Ardmore, Clinton, Norman, Sulphur, Sallisaw, and Lawton. The procurement requires suppliers to provide specialty grade gas products with strict compliance to USP, NFPA, and FDA regulations, including Medical Oxygen Type E cylinders with specific weekly delivery requirements ranging from 90 to 200 cylinders per location. Bidders must demonstrate at least five continuous years of experience providing medical and industrial specialty grade gas products and services, and will be evaluated using a best value criterion considering price, company information, and delivery requirements. The solicitation requires comprehensive documentation, including US DOT-compliant cylinder labeling, expiration dates, and certificates of analysis. Key deadlines include a last day to submit questions of June 2, 2025 at 3:00 p.m., and a bid response deadline of June 13, 2025 at 3:00 p.m., with all submissions to be made through the Oklahoma Supplier Portal.

The procurement includes potential preference for service-disabled veteran businesses, with the contract structured as an initial one-year term and two optional one-year renewals. Bidders must complete multiple compliance forms, including the OMES Non-Collusion Certification and Responding Bidder Information forms, which require disclosures about company status, workers' compensation, and potential boycott activities. The contract may be designated for statewide use, allowing broader access beyond the initial seven veterans centers. While specific budget ranges are not explicitly detailed, the comprehensive pricing exhibit includes extensive pricing structures for various gas cylinder types and sizes, with provisions for fixed pricing in the first year and potential percentage increases in subsequent years. Suppliers must maintain specific insurance coverages, including Workers' Compensation, Commercial General Liability, and potentially Security and Privacy Liability insurance. The state reserves significant rights in the contract, including the ability to assess a bidder's financial responsibility and request up to three years of audited financial statements.