Odor Control Units – Preventative Maintenance & Repairs Services

Pinellas County, Florida is seeking a contractor for Odor Control Units Preventative Maintenance & Repairs Services through Solicitation #23-0390-ITB. The procurement covers bi-weekly on-site preventative maintenance and repairs for seven odor control units located at six different pump stations within the Pinellas County Utilities Department. Required services include comprehensive maintenance of odor control systems from manufacturers like Engineered Air, BioAir Solutions, and OMI Industries, with technicians mandated to have confined space entry and OSHA certifications, and include a journeyman electrician. The contract will have an initial 36-month term with potential extensions for two additional 12-month periods. Key dates include a question submission deadline of May 16, 2023, and a proposal submission deadline of June 20, 2023, at 3:00 pm. The evaluation will be based on the lowest responsive and responsible bidder, with a 100% weight on cost. Contractors must provide all parts, media, labor, and materials necessary to maintain the odor control equipment, with a required 12-month warranty on all repairs and services.

The solicitation does not specify explicit set-aside designations or restrictions on responding organizations. The contract appears open to qualified vendors meeting the technical and certification requirements. The bid summary indicates a total three-year lump sum of $21,000, with freight charges of $7,000 for delivery to South Cross Bayou and W. E. Dunn Water Reclamation Facilities. Labor will be compensated on a per-hour basis, with specified rates for standard and overtime/emergency work. The scope includes maintenance of specialized odor control media such as Optia Premium-H carbon, potassium permanganate impregnated activated alumina, Ecosorb 606, and PERSNICKETY stage conversion media. Contractors must demonstrate the ability to rapidly respond to service calls, with a required response time of one hour by phone and four hours by email, including weekends. The comprehensive bid package suggests a detailed, systematic approach to maintaining and repairing odor control units across multiple pump station locations in Pinellas County.