OCWCOG RFP for pool of Grant Writers

The Oregon Cascades West Council of Governments (OCWCOG) is conducting a Request for Proposals (RFP) to establish a pool of grant writers for regional services across Lincoln County and Albany City. The procurement seeks qualified individuals or firms to provide comprehensive grant writing and management services, including drafting federal, state, and private foundation grant applications, conducting grant administration and reporting, and facilitating community and stakeholder engagement. Proposers must demonstrate extensive experience in grant writing, with OCWCOG intending to award multiple contracts to the highest-scoring respondents. The RFP requires detailed submissions that will be evaluated based on qualifications, proposed approach, relevant experience, and pricing structure. Proposals were due by February 24th, 2023, with an initial contract term extending through January 31st, 2024 and potential for annual renewals. Key evaluation criteria will include the proposer's demonstrated expertise, past performance, technical approach, and ability to effectively support grant acquisition and management processes across the regional jurisdictions.

The RFP includes specific provisions for small businesses, with additional consideration given to vendors certified as disadvantaged, minority-owned, woman-owned, or emerging small businesses. While no specific contract value was explicitly stated, the procurement allows for an as-needed pool of grant writers who will be selected for specific opportunities based on their experience and availability. OCWCOG retains the right to negotiate final contract terms and scope of work with selected proposers. The procurement includes standard contract provisions covering insurance requirements, confidentiality, and performance expectations. Proposers will need to demonstrate comprehensive capabilities in grant writing, including the ability to identify funding opportunities, develop competitive grant applications, manage reporting requirements, and engage effectively with community stakeholders across multiple jurisdictions.