OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants

The New York State Unified Court System, Office of Court Administration is requesting proposals for psychological evaluations of New York State Court Officer–Trainee applicants under RFP OCA-DGCP-012, with proposals due November 13, 2026. The contract will be awarded to a single vendor for a five-year term commencing January 1, 2027.

Minimum qualifications are strict: bidders must hold a current New York State psychology license in good standing and demonstrate a minimum of three years' experience providing similar psychological evaluation services. Contractors must create, produce, and score written psychological inventories; administer HIPAA-compliant remote psychological interviews; provide data files of all candidates' assessment results including item responses and scaled scores upon request; and utilize three validated, standardized psychological inventories (such as PAI, MMPI-2, MMPI-3, CPI, and STAXI-II). Contractors must also meet specified scheduling requirements and minimum testing windows.

OCA anticipates approximately 4,500 candidates will complete written inventories annually, with approximately 4,000 undergoing psychological interviews and full evaluations. Pricing shall be submitted on an all-inclusive per-candidate fee basis covering all services, materials, licenses, insurance, and profit. The pricing sheet requires bidders to enter per-candidate fees for scoring and interviews across all five contract years and hourly rates for expert testimony (estimated 10 hours per year); in-person testimony travel will be reimbursed at applicable State rates but travel time is not billable.

Award will be determined by composite scoring: technical criteria worth a maximum of 65 points and cost worth a maximum of 35 points, with the lowest total cost receiving full cost points and remaining bids scored proportionally. Contractors must provide proof of commercial general liability insurance ($1 million per occurrence / $2 million aggregate), professional liability insurance ($1 million per loss), and workers' compensation coverage. All bids must remain firm for 365 days or until contract award and New York State Comptroller approval. Initial questions are due October 16, 2026 at 2:00 PM Eastern; final questions are due October 30, 2026 at 2:00 PM Eastern. No pre-bid conference is scheduled.