OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants_ADA.pdf

STATE OF NEW YORK

JUDICIARY

REQUEST FOR BID

(This is not an order)

BID MUST BE MADE ON THIS SHEET

OR AS OTHERWISE SPECIFIED

Bid Number: RFP# OCA-DGCP-012

Commodity Group: OCA Department of Public Safety

Commodity Name: Psychological Evaluations of Court Officer Applicants

Issue Date: Friday, September 25, 2026

Due Date: Friday, November 13, 2026 Time: 2:00 PM Eastern

NYS OFFICE OF COURT ADMINISTRATION

2500 Pond View, Suite 104 Castleton-on-Hudson, NY 12033

Direct Inquiries to: Je’Ana Oliver E-mail: joliver@nycourts.gov

Price to include delivery to (describe exact location and method of delivery) All prices to be net and inclusive of all services specified herein unless otherwise specified.

OFFICE OF GENERAL SERVICES AGENERAL SPECIFICATIONS (APRIL 2016) ARE FULLY INCORPORATED HEREIN.

Agency’s Specification of item(s) Required (include quantities)

UCS ATTACHMENT I, III, and IV ATTACHED & INCORPORATED HEREIN.

Bidder’s Quotation and Specific Description of Item Offered

ALL BID RESPONSES MUST BE ENTERED ON THE ENCLOSED BID RESPONSE FORM UNLESS SPECIFIED

OTHERWISE HEREIN.

NOTICE TO BIDDERS

Pursuant to the Rules and Regulations of the Chief Administrator for the Courts, sealed bids for furnishing the item(s) in this Request for Bid will be received at the above address. When submitting a bid, you must:

1. Complete this form in its entirety using ink or typewriter and return with all other documents.

2. Explain any deviations or qualifications if your bid deviates from the specifications. If necessary, attach a separate sheet setting forth such explanations.

3. Sign the bid. The bid must be completed in the name of the bidder (corporate or other) and must be fully and properly executed by an authorized person.

4. INDICATE THE BID NUMBER, THE BID OPENING DATE AND

TIME ON THE ENVELOPE CONTAINING THE SEALED BID.

5. Mail the bid to the above agency address in sufficient time for it to be received before the specified bid opening. LATE BIDS MAY BE

REJECTED.

BIDDER HEREBY CERTIFIES THAT THE ABOVE QUOTED (OR OTHERWISE NOTED) PRICES ARE APPLICABLE TO ALL CUSTOMERS FOR

COMPARABLE QUANTITIES, QUALITY, STYLES OR SERVICES.

BIDS MUST BE SIGNED

Bidder's Firm Name: Employer's Federal Identification Number:

NYS Vendor ID Number:

Address Street City State Zip

Bidder's Signature Official Title

Printed or Typed Copy of Signature Area Code/Telephone Number

Email

UCS RFB.001.Cover.(Rev.4.22)

OCA-DGCP-012 Psychological Evaluations of Court Officer Applicants ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20)

CONTENTS

DOCUMENT ENCLOSURE CHECKLIST

BID CONTENTS

Article Subject

I. OVERVIEW

II. MINIMUM QUALIFICATIONS

III. AWARD

IV. PRICING

V. SCOPE OF WORK

VI. BID RESPONSE DOCUMENTS

VII. BID SUBMISSION PROCEDURES

VIII. GENERAL BID PROVISIONS

IX. CONTRACT TERMS AND REQUIREMENTS

Attachments

Attachment I: Standard Request for Bid Clauses & Forms Attachment III: Vendor Responsibility Questionnaire Attachment IV: Procurement Lobbying forms

Exhibits

Exhibit A: Pricing Sheet Exhibit B: Firm Offer to Unified Court System and Conflict of Interest Disclosure

Template

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 2

BIDDER’S RESPONSE DOCUMENT ENCLOSURE CHECKLIST (2 pages) Failure to provide all items below may disqualify bidder’s response.

The following items must be fully completed and executed and included in bidder’s response.

Please only include the responsive pages as directed below, not this Request for Proposals document (RFP) or the Attachments in their entirety.

Cover page: UCS Request for Proposal Form (rfb1.frm) Attachment I - Standard Request for Bid Clauses & Forms p.3 - Non-Collusive Bidding Certificate p.4 – Acknowledgment of Individual or Corporation

Attachment II - Not Applicable Attachment III - Vendor Responsibility Questionnaire

Questionnaire filed online via OSC VendRep System and certified within 6 months of the bid opening due date, or

Paper questionnaire dated within 6 months of the bid opening due date (attached to bid response)

Attachment IV - Procurement Lobbying forms Disclosure of Prior Non-Responsibility Determination (UCS 420) Affirmation of Understanding and Agreement (UCS 421)

One of the following: (i) copies of bidder’s certificate(s) of insurance or other adequate proof evidencing the insurance coverages required by the bid specifications; or (ii) correspondence affirming that bidder will supply such certificate(s) or proof upon notification of contract award.

Proprietary information in separate folder from bid response, if applicable Original bid response Signed 2-page Bidder’s Response Document Enclosure Checklist The following Required Bid Documents (described in Article VI.A) must be included in bidder’s response.

Three (3) references Bidder’s contact information (Item 5, below) Cover Letter – Vendor Information, Acknowledgements, Licenses Narrative Description – Program Services, Testing Capabilities, Assessment Tools & Reports Copy of current New York State license in good-standing Statement of Experience – Relevant Business Experience/Qualifications Pricing Sheet: Exhibit A Certificate of Incorporation (or statement that none exists) Sample Final Psychological Report (redacted) Sample Life and Background History Questionnaire Firm Offer to the Unified Court System and Conflict of Interest Disclosure with corresponding resolution or equivalent authorization of the bidder organization

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 3

IMPORTANT:

1. All documents requiring an original signature must bear the BLUE INK signature of the same authorized individual. Signatory notarization must be that of the person whose signature is affixed to all required documents.

2. Exhibit A/Pricing Sheet and the other forms listed above must all have the SAME COMPANY NAME AND TAX ID NUMBER in order for a purchase order or contract to be approved by the NYS Comptroller.

3. Do not alter this solicitation in any manner. Any changes, deletions, or additions (including the addition of supplemental terms and conditions) to this RFP or to any exhibits or appendices to this RFP, including Exhibit A/Pricing Sheet, may result in the rejection of the bid as non-responsive.

4. Please note that the terms and conditions of this RFP will form the basis of the contract with the Contractor (defined below).

5. Bidder Contact Information Bidder’s Primary Contact for Bid Matters:

Name:

Street:

City: State: Zip:

Telephone Number: Email:

6. Verification:

The representative who is an authorized signatory for the bidder must complete and sign below to verify submission of all documents required per the Document Enclosure Checklist. This authorized representative must be the person whose signature is affixed to all required bid documents, including Exhibit A Pricing Sheet.

COMPANY NAME:

AUTHORIZED OFFICER’S NAME AND TITLE:

SIGNATURE: DATE:

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 4

I. OVERVIEW

Purpose and Scope The New York State Unified Court System (“UCS”), Office of Court Administration ("OCA") is soliciting proposals to conduct psychological evaluations of applicants for the position of New York State Court Officer – Trainee (the “Candidates”). The purpose of these evaluations is to identify Candidates who are psychologically suited for careers as law enforcement officers with

UCS.

OCA anticipates an estimated four thousand five hundred (4,500) Candidates will be scheduled to take the written psychological inventories and approximately four thousand (4,000) of these Candidates will be scheduled for a psychological interview and evaluation annually, subject to hiring fluctuation.

This Request for Proposals (“RFP”) contains information and instructions to enable interested Bidders to prepare and submit proposals and accompanying material. To be considered responsive, a Bidder must submit a complete proposal that satisfies all requirements as stated in this RFP. The RFP outlines UCS requirements, evaluation criteria and Bidder’s responsibilities. It also describes the terms and conditions that the successful Bidder will be expected to accept as part of a contract.

** See ARTICLE V BELOW, SCOPE OF WORK for detailed specifications. **

Key Bid Dates

EVENT DATE TIME

Bid Issue Date* Friday, September 25, 2026

Initial Question Due Date Friday, October 16, 2026 2:00 PM Eastern

Final Question Due Date Friday, October 30, 2026 2:00 PM Eastern

Bid Submission Due Date Friday, November 13, 2026 2:00 PM Eastern

Estimated Contract Start Date January 1, 2027

*OCA reserves the right to modify any Key Bid Date as it may deem appropriate.

Questions A. Initial Period to Ask Questions Any and all questions bidders may have in connection with this solicitation are to be directed by email only to:

Je’Ana Oliver, JOliver@nycourts.gov

Please indicate in "Subject" field: “RFP# OCA-DGCP-012 - Question(s).”

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 5

The deadline to submit questions for this initial period (also referred to herein as the “Initial Bid Question Due Date”) is Friday, October 16, 2026 at 2:00 PM Eastern. A written response to all submitted questions in the form of a Questions & Answers (“Initial Q&A”) sheet will be posted on the UCS website at https://www.nycourts.gov/grants-contracts-procurement/current-solicitations under RFP# OCA-DGCP-012.

IMPORTANT: All questions regarding this solicitation must be in writing by email and directed solely to the attention of the above designated person. Contact by any prospective bidder, or any representative thereof, with any other personnel of the UCS in connection with this RFP may violate the Procurement Lobbying Act of 2005 (see Attachment IV), will jeopardize the respective bidder's standing and may cause rejection of its proposal.

B. Final Period to Ask Questions

Upon release of the Initial Q&A compilation, the UCS will accept additional questions from Bidders to be submitted to the designated contact in the manner described above. The deadline to submit final questions (also referred to herein as the “Final Question Due Date”) is Friday, October 30, 2026 at 2:00 PM Eastern. A Final Q&A will be posted on the UCS Current Solicitations website at https://www.nycourts.gov/grants-contracts-procurement/current-solicitations, RFP# OCA-DGCP-012 shortly thereafter.

No further questions will be entertained after the Final Q&A deadline.

Pre-Bid Conference There is no pre-bid conference for this RFP.

II. MINIMUM QUALIFICATIONS

UCS will consider proposals submitted by entities that demonstrate they have:

(i) A current New York State license in good-standing;

(ii) A minimum of three (3) years’ experience in the provision of similar services required under this solicitation;

(iii) Ability to create and produce the materials required for the written psychological inventories;

(iv) Ability to score written psychological inventories;

(v) Ability to provide data file at the request of UCS of all Candidates’ written psychological inventories including item responses, raw scales, weighted scales and normed scales

(vi) Ability to administer HIPAA-compliant remote psychological interviews;

(vii) Ability to meet scheduling requirements as outlined in Article V (Scope of Work);

(viii) Utilizes three (3) validated, standardized psychological inventories as outlined in

Article V (Scope of Work); and

(ix) Ability to meet minimum testing windows/timeframes as outlined in Article V

(Scope of Work).

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 6

III. AWARD

Term of Award An estimated quantity term contract (“Contract”) will be awarded to one successful bidder (“Contractor” or “Awarded Contractor”) for a term of five (5) years (“Contract Term”). The Contract is expected to commence on or about January 1, 2027.

The Contract is subject to the approval of the New York State Attorney General and the New York State Comptroller.

Method of Award A single contract will be made pursuant to this RFP. The Awarded Contractor must meet all minimum requirements as outlined in the Scope of Work and Bid Response Documents. The Awarded Contractor must: (1) meet the minimum qualifications outlined in Article II above; (2) be a responsible bidder as determined in accordance with the criteria in Article VIII (General Bid Requirements); and (3) receive the highest composite (average technical + cost) score as determined by the selection criteria set forth herein. The award of points for each criterion will be based on the evaluation of Bidder’s written proposal (including follow up and investigation as may be necessary).

A. Technical Criteria (Maximum 65 Points)

(See next page)

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 7

TECHNICAL CRITERIA:

PROGRAM SERVICES (65 %)

Maximum Points

Award Selection Criteria

40 Testing Capabilities, Assessment Tools & Reports

Scheduling & Testing Capacity Ability to meet the scheduling requirements outlined in Article V (Scope of Work):

Minimum amount of prior notice required on the part of UCS to request testing materials for written exams

Minimum amount of prior notice required on the part of UCS to schedule psychological interviews

Availability of weekend, evening or other special scheduling considerations Total number of New York State licensed psychologists currently on staff and available to provide appointments Maximum number of Candidates that can be interviewed per day and per week

Assessment Tools and Reports Quantity and types of written psychological inventories used to evaluate Candidates Internal quality control standards and methods

25 Experience

25 Law Enforcement Psychological Screening Experience Prior experience in providing psychological pre-screening evaluation of police/peace officer applicants, with a particular emphasis on any experience providing services to state law enforcement agencies similar to UCS

B. Cost (Maximum 35 Points)

The Bidder submitting the proposal with the lowest Total Cost, as indicated on the Pricing Sheet (Exhibit A), will be awarded 35 points. The remaining bids will be awarded points using the following formula:

35 X Lowest Total Cost Total Cost of bid being evaluated

Tie Result

In the event of a tie composite score, the applicant with the highest cost score, i.e., lowest total cost, will prevail, or, if price is equivalent, the decision will be at the discretion of the designated UCS procurement head. The basis for determining the award under a tie bid result shall be documented in the procurement record.

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 8

Bid Protest Procedure

The bid protest procedures for this RFP may be found in Attachment I.

IV. PRICING

A. Bid Submission All pricing submitted pursuant to the solicitation shall be net f.o.b. destination unless otherwise expressly specified herein.

Other than the pricing submitted on Exhibit A/Pricing Sheet, there shall be no other charge, cost, reimbursement or expense of any kind payable by UCS in connection with or arising from Contractor’s performance of the services set forth herein. Contractor shall be solely responsible for all costs and expenses incurred in connection with the performance of such services.

Pricing shall be submitted only on, and in the format prescribed by, Exhibit A/Pricing Sheet.

Bidder must quote pricing as indicated in the Exhibit A/Pricing Sheet.

Please note that UCS is a tax-exempt governmental entity.

B. Awarded Contractor’s Bid Submission Pricing

Awarded Contractor’s bid submission will establish contract pricing for the Contract Term.

C. Allowable Contract Price Adjustments Intentionally Deleted.

D. Awarded Contractor Payments Awarded Contractor shall send true and accurate invoices by email to such person or email address as UCS/OCA shall designate.

Payment shall be made within thirty (30) days of receipt and approval by UCS of invoices satisfactory to UCS and the Office of the New York State Comptroller (“OSC”).

Payment for goods delivered/services performed under the Contract shall be conditioned upon the acceptance and approval of such items/services, such that it is sufficiently complete in accordance with the RFP specification, so that UCS can utilize the goods/services for its intended purpose.

V. SCOPE OF WORK

1. Statement of Work Overview

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 9

Awarded Contractor shall conduct psychological evaluations of Candidates for the position of New York State Court Officer-Trainee (Candidates). Candidate Psychological Evaluation services include (see Section 2 for full description):

a) Phase I: Applicant Testing

i. Written Psychological Inventories

ii. Scoring of Psychological Inventories

b) Phase II: Psychological Interviews

c) Phase III: Psychological Evaluation Reports

The psychological evaluations will be performed on an as needed basis. UCS estimates that four thousand (4,000) Candidates per year of the Contract will require psychological evaluation. The number of psychological evaluations per year fluctuates based on the hiring needs of UCS.

The psychological evaluations must be conducted by New York State licensed psychologists. UCS must be notified immediately of any arrest, disciplinary action, or allegations of wrongdoing by any psychologist involved in the evaluation of Candidates. UCS reserves the right to require the immediate removal or suspension of any psychologist’s involvement in the evaluation process.

2. Candidate Psychological Evaluations

a. Phase I: Applicant Testing

i. Written Psychological Inventories

The Contractor shall use at least three validated, standardized Psychological Inventories routinely used to screen law-enforcement Candidates, including but not limited to: (i) inventory to diagnose mental illness such as the Personality Assessment Inventory (“PAI”), Minnesota Multiphasic Personality Inventory-2 Extended Score Report (“MMPI-2”) or Minnesota Multiphasic Personality Inventory-3 (“MMPI-3”); (ii) inventory to assess personality traits such as the California Psychological Inventory (“CPI”); and (iii) an additional inventory to diagnose anger, volatility and impulsivity such as the State-Trait Anger Expression Inventory-2 (“STAXI-II”). All Psychological Inventories must be approved for use by UCS. UCS requires prior written approval to use alternate Psychological Inventories.

The Contractor shall provide the Psychological Inventory materials such as inventory booklets and scantron sheets to UCS at least two (2) weeks prior to Written Psychological Inventory administration. The Contractor must include a background history questionnaire in the Psychological Inventory materials.

ii. Scoring of Written Psychological Inventories

The Contractor shall score the written psychological inventories one (1) week after the administration of the Psychological Inventories and provide digital copies of all Candidates’ Psychological Inventory summary interpretative reports (Psychological Inventory Reports) to UCS via an agreed upon HIPAA-compliant secured site.

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 10

Upon request of UCS, Contractor will deliver to UCS: (i) batched raw and normed scale scores;

and (ii) item responses, for all Psychological Inventories (Psychological Inventory Data) for all Candidates evaluated during the time period covered by the request.

The Contractor must retain digital copies of the Psychological Inventory Reports, scored inventories, item raw scores, scale raw and standardized form for seven (7) years post Contract.

b. Phase II: Psychological Interviews

The Psychological Interview of a Candidate will be conducted by a UCS approved New York State licensed psychologist no later than two (2) weeks after the administration of the written tests, assuming Candidate availability. Upon request by UCS, Psychological Interviews will be conducted on a more expedited basis. Typically, Contractor will provide Psychological Interview timeslots prior to the administration of the Written Psychological Inventories to UCS and UCS will schedule Candidates for the available timeslots. At the request of UCS, UCS will provide a list of Candidates to the Contractor to schedule interviews.

UCS reserves the right to require that the Contractor utilize the NYS licensed psychologists that were put forth in the proposal to perform the Psychological Interviews, as long as those staff are employed by the Contractor. The Contractor may replace NYS licensed psychologists but must notify UCS of staff changes. New NYS licensed psychologists employed by the Contractor must be replaced by NYS licensed psychologists with qualifications equal to or better than the professional staff originally submitted in the proposal.

Psychological Interviews may be conducted remotely by HIPAA-compliant secure video. The psychologist conducting a Remote Psychological Interview shall require the Candidate to: (i) show identification on camera; (ii) sign a blank piece of paper and email the signature to the psychologist; and (iii) sign an Informed Consent agreement. Contractor will provide UCS with the Candidate’s signature when submitting the Final Psychological Evaluation Report on a Candidate. Remote Psychological Interviews shall not be recorded.

At the time of the written testing, a standardized, in-depth inquiry concerning relevant aspects of the Candidate’s past behavior must be included. This inquiry, referred to as a background and life history questionnaire, shall include questions designed to identify facts about the Candidate’s life history, background, any prior contact with law enforcement and any criminal enterprise or street gang affiliation. UCS reserves the right to require specific questions to be added to the background and life history questionnaire.

Contractor will provide UCS with verbal notification of a Candidate’s exclude/do not exclude result within one (1) week of the Psychological Interview.

c. Phase III: Psychological Evaluation Reports

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 11

Contractor will provide UCS for each Candidate: (i) a written report on each Psychological Inventory which summarizes and interprets Candidate responses (Psychological Inventory Report); and (ii) a written narrative evaluation report (Final Psychological Evaluation Report).

The Final Psychological Evaluation Report will be provided within four (4) weeks of the Psychological Interview. Upon request of UCS, Contractor will provide the Final Evaluation Report in less than four (4) weeks from the date of the Psychological Interview.

The Final Psychological Evaluation Report shall be based on:

a) Written Psychological Inventories, as specified in subsection V.2.a.i: Applicant Testing –

Written Psychological Inventories

b) Background and life history questionnaire

c) Psychological Interview conducted by the Contractor’s NYS licensed psychologists

The Final Psychological Evaluation Report, produced by the NYS licensed psychologist conducting the Psychological Interview, must be prepared for each Candidate interviewed. This report must be unique to each Candidate and must include:

1. Clear statements of the New York State licensed psychologist’s professional conclusions regarding any personality disorder, emotional instability or other psychological problems or traits, which, in the professional opinion of the New York State licensed psychologist, would preclude hiring the Candidate as a New York State Court Officer–Trainee.

2. A clear statement that there is a psychological reason to exclude or that there is no psychological reason to exclude, the Candidate from employment as a New York State Court Officer-Trainee.

3. Any responses to clarification requests from UCS and/or corrections of the final written assessment report must be provided in writing within two (2) business days.

4. Upon disqualification of a Candidate, the Candidate’s final report must be reviewed by at least one additional NYS Licensed Psychologist.

3. Contractor’s Use of Documents

Contractor may use completed Psychological Inventories, Psychological Inventory Reports, personal interview (Psychological Interview) notes, and Final Psychological Evaluation Reports, in conducting research on psychological testing for the purposes of validating and improving psychological testing.

4. Return of Confidential Information After Cessation of Performance of Services by Contractor

Upon termination of the Contract (if no new agreement will be entered into between UCS and Contractor), unless otherwise required by applicable law, Contractor shall return all confidential

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 12 information (as described below) to UCS. All copies of confidential information shall either be returned to UCS, or deleted or destroyed in accordance with applicable law or as directed by UCS.

Contractor shall provide a description of their records retention policy and procedures in its proposal.

5. Delivery/Pickup

UCS will deliver completed Psychological Inventories and Background Reports to Contractor by Express Mail or nationally recognized courier service, utilizing package tracking.

Contractor will deliver all documents required to be delivered to UCS electronically using a secure HIPAA-compliant method to be agreed upon by Contractor and UCS.

6. Inspection/Acceptance Contractor must have internal methods and standards to assure the quality of all reports and services provided.

VI. BID RESPONSE DOCUMENTS

General Requirements All documentation must be submitted on prescribed forms, without alteration. To facilitate photocopying, do not permanently bind documents.

Bidders must submit every document listed in sections A and B, below. Failure to provide all documents in the manner required – including the number of requested copies - may result in disqualification of a bid response. Any changes, deletions, or additions (including the addition of supplemental terms and conditions) to this RFP or to any exhibits or appendices to this RFP, including Exhibit A/Pricing Sheet, may result in the rejection of the bid as non-responsive.

A. REQUIRED BID DOCUMENTS

1. Cover Letter

Include in the cover letter the name, position, appropriate license numbers(s) (please attach a copy of Bidder’s current New York State license in good-standing), address, email and telephone number of the person(s) with authority to represent the Bidder.

The Cover Letter must confirm that:

a) Bidder understands all the terms and conditions contained in this RFP and will comply with all the provisions of this RFP;

b) Bidder agrees to adhere to the Scope of Work (Article V);

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 13

c) If the Contract is awarded to the Bidder, the Bidder is prepared to begin services following approval of the New York State Office of the State Comptroller (“OSC”) on January 1, 2027;

d) Bidder shall designate, where specified in the Document Enclosure Checklist, a person as primary contact for all questions OCA may have regarding Bidder’s bid response;

e) Name(s) of principal(s) of the company responsible for the Contract, their function, title and number of years of service with company;

f) Bidder is aware of the confidential nature of the documents that will be produced under the Contract, and will confirm that they have procedures in place regarding document security measures to protect and keep the documents free from threat and damage or disclosure to other sources;

g) Required documentation is signed by a Bidder’s representative authorized to make contractual obligations; and

h) Bidder is willing to keep its proposal in effect for at least 365 days from the date proposals are due to be received by UCS, or until another vendor is awarded the Contract which has been approved by OSC and executed by UCS.

2. Narrative Description: Program Services, Testing Capabilities, Assessment Tools & Reports

The narrative is to include a description of the assessment process and the manner in which the Bidder intends to provide the services. The following is to be included:

a) Confirmation of the ability to meet the scheduling requirements outlined in Article V:

Scope of Work;

b) Number of New York State licensed psychologists currently on staff;

c) Number of New York State licensed psychologists that will be needed to meet the requirements described in this RFP;

d) Maximum number of Candidates that can be interviewed by each New York State licensed psychologist per day and per week;

e) A description of the Written Psychological Inventories to be used, including the rationale for the use of each test (including any validity and reliability data in screening for law enforcement work);

f) Cite adverse impact data for each Psychological Inventory used;

g) A description of the life history and background questionnaire(s);

h) A description and rationale for Final Psychological Evaluation Report exclude/not exclude decision and an adverse impact perspective;

i) The Bidder’s policy on providing expert testimony in case of litigation or challenge to the psychological evaluation, including who will testify and their qualifications, competence and court experience;

j) Description of the Bidder’s records retention policy and procedures;

k) Description of the Bidder’s internal method and standards that will be used to assure the quality of all reports and services provided. At a minimum, this should include the quality control standards for evaluating reports from disqualified Candidates and the number of NYS licensed psychologists included in the review of such reports;

l) Minimum amount of prior notice required on the part of UCS to schedule psychological evaluation interviews; and

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 14

m) Availability of weekend, evening or other special scheduling considerations.

3. Statement of Experience The Bidder must submit a Statement of Experience which, at a minimum, is to include the following information:

a) The business name of the Bidder and the legal entity under which the proposal is being submitted;

b) The number of years the Bidder has been providing services under the present business name;

c) The number of years the Bidder has been providing psychological pre-screening evaluations of police/peace officer applicants for a government agency;

d) Any other name(s)/business entity (entities) under which the Bidder has conducted similar business and the number of years services were provided under that name(s).

e) The professional qualifications of the Bidder and of each member of the Bidder’s professional staff who will be working under the Contract, including:

i. The highest degree earned.

ii. Major field of study (e.g., clinical psychology, industrial psychology).

iii. Specific experience evaluating law enforcement officer applicants, with specific reference to experience evaluating applicants for law enforcement officer positions with law enforcement agencies similar to UCS. Include a list of all agencies to which police/peace officer applicant evaluation services have been supplied.

iv. Professional license(s) held and license number(s).

f) Pending litigation involving the Bidder or any of the Bidder’s principal officers or professional staff. Any history of disciplinary action, including pending disciplinary action, against the Bidder or their employees by any state licensing board or by the American Psychological Association. Include any disciplinary actions against former employees which were initiated as a result of actions occurring while employed by the Bidder.

g) A list of all current contracts for providing psychological evaluations of law enforcement applicants. Include the amount of the contract, the services provided and the contract period.

h) A list of any law enforcement agencies that either did not renew or canceled contracts for psychological evaluation of applicants previously held by the Bidder and/or their employees. Include a reference name and telephone number for each such agency.

4. Schedule of Fees

The proposal must include an all-inclusive per Candidate fee for a full psychological evaluation.

The all-inclusive fee must include, but is not limited to:

• licenses

• insurance

• profit

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 15

• statistical reports by a New York State licensed psychologist

• the required summary reports on predictive validity and adverse impact

• all travel/ per diem

• incidental costs

• all required services to be provided by the Awarded Contractor as outlined herein

• Scoring of Psychological Inventories o written psychological tests (Written Psychological Inventories) o scoring of Written Psychological Inventories

• Psychological Interview and Final Psychological Evaluation Report o personal interview of the Candidate (Psychological Interview) o cost to provide space for personal interviews o HIPAA-compliant remote interview software/equipment o written narrative evaluation report (Final Psychological Evaluation Report) unique to each Candidate

The above all inclusive per Candidate fee must be specified for each year of the Contract listed on Exhibit A/Pricing Sheet. The Pricing Sheet includes itemized subtotals for services rendered for Scoring of Written Inventories and Psychological Interview and Final Psychological Evaluation Report.

The Contractor will only be paid the total fee for those Candidates who complete the full psychological evaluation. The Contractor will be paid for scoring of the Written Inventories for Candidates who do not complete the Psychological Interview. The Contractor will NOT receive compensation for any missed or canceled interview appointments or for materials used by Candidates tested but not interviewed. While it is difficult to estimate the number of interview appointments that may be canceled, bidders should anticipate an approximate 5-10% cancellation rate. Many of the canceled appointments will be rescheduled.

Expert testimony, including court appearances related to litigation, must be specified for each year of the Contract listed in Exhibit A/Pricing Sheet as an hourly fee. Note, for expert testimony only, Contractor is eligible for travel reimbursement as provided in the Exhibit A/Pricing Sheet.

5. Bidder Contact Information

Bidder shall designate, where specified in the Document Enclosure Checklist, a person as primary contact for all questions OCA may have regarding bidder’s bid response.

6. Certificate of Incorporation

Certificate of Incorporation: Bidder must submit with its proposal (i) a copy of the organization's Certificate of Incorporation and all amendments to the Certificate; or (ii) if there is no Certificate of Incorporation, submit a brief statement to that effect, including a brief description of the reason why none exists and a brief description of the nature of the organization, including the legal name of the organization and its principal place of business.

7. References

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 16

Each bidder must submit three (3) references, other than UCS, including the company/agency name, complete address, contact name, title, telephone number and email address, for whom the bidder has provided similar services at any time during the past three (3) years.

8. Samples Sample Final Psychological Report (redacted) Sample Life and Background History Questionnaire

9. Firm Offer and Conflict of Interest Disclosure

Bidder shall submit a letter on bidder’s letterhead confirming that any proposal submitted in response to this RFP is a binding offer to UCS and that such proposal meets or exceeds all terms, conditions, and requirements set forth in this RFP. Such letter shall conform to the template set forth in Exhibit B – Firm Offer to Unified Court System and Conflict of Interest Disclosure.

In addition to submitting the above-referenced letter, bidder shall include a resolution or equivalent authorization from bidder’s Board of Directors, managing member, general partner, or equivalent governing office or body authorizing the officer or employer signing such letter to submit the bidder’s proposal and confirming that such officer or employee possesses the requisite authority and legal capacity to act on behalf of the bidder and execute a contract with UCS.

B. NYS BID FORMS

1. Attachment I - Standard Request for Bid Clauses & Forms and Attachment IV- Procurement Lobbying Law required forms In addition to such other specifications and criteria as are presented herein, the NYS Unified Court System Attachment I - Standard Request for Bid Clauses & Forms, and Attachment IV - Disclosure of Prior Non-Responsibility Determination (UCS 420) and Affirmation of Understanding and Agreement (UCS 421) pursuant to the Procurement Lobbying Act, which must be downloaded or printed from the UCS Contract & Procurement website under “Addenda” for the appropriate solicitation, are incorporated and made a part of this solicitation.

2. Attachment III - Vendor Responsibility Questionnaire The NYS Unified Court System (UCS) is required to conduct a review of a prospective vendor to provide reasonable assurances that the vendor is responsible. The required Vendor Responsibility Questionnaire is designed to provide information to assist UCS in assessing a vendor’s responsibility prior to entering into a contract with the vendor. Vendor responsibility is determined by a review of each prospective vendor’s legal authority to do business in New York State, business integrity, financial and organizational resources, and performance history (including references).

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 17

The UCS recommends that vendors file the required Vendor Responsibility Questionnaire online via the New York State VendRep System. However, vendors may choose to complete a paper questionnaire and submit it with their proposal.

Online Questionnaire: To enroll in and use the New York State VendRep System, see the VendRep System Instructions available at http://www.osc.state.ny.us/state-vendors/vendrep/vendrep-system or go directly to the VendRep System online at VendRep Enrollment. Vendors must provide their New York State Vendor Identification Number when enrolling (see paragraph headed New York State Vendor File Registration for instructions on obtaining a Vendor Identification Number). For VendRep System assistance, contact the Office of the State Comptroller‘s Help Desk at 866-370-4672 or 518-408-4672 or by email at ITServiceDesk@osc.state.ny.us.

Bidders who file the Vendor Responsibility Questionnaire online via the OSC VendRep System are requested to checkmark the appropriate box on the Document Enclosure Checklist. Please note that online submissions must be certified and dated/updated not more than six (6) months prior to the bid opening date of this RFP. Bidders’ authorized signature of the RFP form will serve as confirmation that bidders have knowingly filed their questionnaire online if the paper questionnaire is not included with the bidder’s submission.

Paper Questionnaire: Vendors opting to complete and submit a paper questionnaire can obtain the appropriate questionnaire from the VendRep website www.osc.state.ny.us/vendrep/forms_vendor.htm or may contact the UCS or the Office of the State Comptroller’s Help Desk for a copy of the paper form. Paper questionnaires must be dated within the last six (6) months from when proposals are due under this RFP.

3. New York State Vendor File Registration Prior to being awarded a contract pursuant to this solicitation, the bidder(s) must be registered in the New York State Vendor File (Vendor File) administered by the OSC. This is a central registry for all vendors who do business with New York State agencies and the registration must be initiated by a State agency.

Following the initial registration, a unique New York State ten-digit vendor identification number (Vendor ID) will be assigned to vendors for usage on all future transactions with New York State. Additionally, the Vendor File enables vendors to use the Vendor Self-Service application to manage certain vendor information in one central location for all transactions related to the State of New York.

If the bidder is already registered in the Vendor File, the vendor must enter the vendor’s ten-digit Vendor ID on the first page of this bid document.

If the bidder is not currently registered in the Vendor File, upon award of a contract the Bidder must complete the OSC Substitute W-9 Form (https://www.osc.state.ny.us/sites/default/files/vendors/2017-11/vendor-form-ac3237s-fe.pdf) and submit the form to UCS. The UCS will initiate the vendor

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 18 registration process for the vendor. Once the process is initiated, vendor will receive an e-mail identifying their unique ten-digit Vendor ID and instructions on how to enroll in the online Vendor Self-Service application. For more information on the Vendor File please visit the following website: Vendor Self- Service.

4. Electronic Payments Vendors not currently receiving electronic payments, and who wish to do so, should enroll in ePayment – New York State’s electronic payment program for vendors. To do so, vendors need to log onto the Vendor Self-Service Portal and enter their bank account information. ePayments will ensure you are receiving payments faster and in a more secure manner. If you need assistance in accessing the Vendor Self-Service Portal, please contact the SFS Helpdesk at helpdesk@sfs.ny.gov or 1-877-737-4185.

5. Proof of Insurance Bidder must provide, together with its bid response, all documentation required pursuant to Article IX, “Insurance Requirements.”

C. ADDITIONAL BID DOCUMENTS

1. Financial Stability Upon request by UCS, bidder shall provide its audited financial statements prepared in accordance with GAAP-Generally Accepted Accounting Principles for the past three (3) consecutive years and a copy of its last three

(3) annual reports.

2. Minimum Qualifications To the extent not addressed elsewhere, please describe how the Bidder meets the minimum qualifications outlined in Article II above.

VII. BID SUBMISSION PROCEDURES

SUBMISSION OF PAPER BID PROPOSALS BY HAND DELIVERY OR MAIL

Packaging, Identifying and Delivering of Bids/Proposals

Bids/Proposals must be clearly addressed and submitted by hand delivery or mail to:

NYS Unified Court System Division of Grants, Contracts and Procurement

2500 Pond View, Suite 104 Castleton-on-Hudson, New York 12033

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 19

ATTN: Je’Ana Oliver

All envelopes/cartons must also be labeled with the following information on two sides:

Deliver immediately to Je’Ana Oliver Sealed bid - Do not open RFP# OCA-DGCP-012 due Friday, November 13, 2026 at 2:00 PM Eastern

Failure to seal and mark the bid/proposal as prescribed may result in non-delivery and/or rejection of the bid/proposal. Please note that bids/proposals must be received by the above-named OCA-designated person by Friday, November 13, 2026 at 2:00 PM Eastern. Any bid/proposal received after this deadline will be declared a late bid and may be disqualified. Notwithstanding the foregoing, a late bid/proposal may be accepted by UCS in its sole discretion if: (i) an insufficient number of timely bids/proposals meeting the requirements of this RFP are received;

or (ii) the bidder has satisfactorily demonstrated to UCS that the late bid/proposal was caused solely by factors outside the control of the bidder. However, in no event shall UCS be obligated to accept a late bid/proposal, and in making such determination, UCS will consider whether accepting a late bid/proposal would materially benefit or disadvantage a particular bidder. It is recommended that bidders allow several extra days for shipping in order to meet the deadline.

Bidder Confidential/Proprietary Information If applicable, bidders should specifically identify those portions of the proposal deemed to contain confidential or proprietary information or trade secrets, and must provide justification why such material, upon request, should not be disclosed to parties other than UCS. Bidders are advised that any material deemed confidential by bidder may still be subject to disclosure in connection with any governmental or judicial proceeding or inquiry or as may be required by applicable law, including, but not limited to, Article 6 of the New York Public Officers Law (Freedom of Information Law). Such confidential/proprietary information must be in a separate folder from the non-confidential sections of the proposal.

No-Bids Bidders are requested to send a no-bid letter to OCA, Attn: Je’Ana Oliver, at the above address, should they decide not to answer this solicitation. The envelope should be clearly marked in the lower left corner as follows: RFP# OCA-DGCP-

012. No-bid letters may alternatively be sent by email to joliver@nycourts.gov.

Please indicate in "Subject" field: RFP# OCA-DGCP-012 – No-Bid.

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 20

VIII. GENERAL BID REQUIREMENTS

Online RFP Package: Disclaimer Bidders accessing any UCS/OCA solicitations and related documents from the New York State UCS website https://www.nycourts.gov/grants-contracts-procurement under “Current Solicitations” shall remain solely and wholly responsible for reviewing the respective solicitation & bid documents on the internet regularly, up to the scheduled date and time of the bid/proposal due date, to ensure their knowledge of any amendments, addenda, modifications or other information affecting the solicitation or bid documents in question.

Binding Nature of Bid/Proposal on Bidders All bids/proposals shall remain binding on bidders for a minimum period of 365 days from the date proposals are due to be received by UCS, or until such time as UCS/OCA provides written notification of its intent to award the contract to a specific bidder and such contract has been approved by the Office of the State Comptroller and executed by UCS.

Estimated Quantities Any quantities specified in this solicitation constitute estimates only, and accordingly no commitment or guarantee to reach any specified volume of business is made or implied.

Contractor must accept all requests for services placed by UCS during the term of an awarded contract.

Rejected and Unacceptable Bids/Proposals/Awards UCS reserves the right to reject any and all proposals or bids submitted in response to this solicitation. In addition, UCS may reject any bids/proposals from any bidders who are in arrears to the State of New York upon any debt or performance of any contract; or who have previously defaulted on any contractual obligations, (as contracting party, surety or otherwise), or on any obligation to the State of New York; or who have been declared not responsible or disqualified by any agency of the State of New York, who have any proceeding pending against them relating to the responsibility or qualification of the bidders to receive public contracts, whose proposal is incomplete or otherwise non-responsive in any material respect, or who are found to be non-responsible based on any of the criteria specified in the section headed “Responsible Bidder”.

UCS also reserves the right to reject any bidder: (i) whose facilities and/or resources are, in the opinion of OCA, inadequate, too remote from the UCS locations to render services in a timely manner in accordance with all requirements of this solicitation; (ii) who does not provide references in accordance with the bid specifications, or whose references report significant failure to comply with specifications; or (iii) who are otherwise, in the opinion of OCA, unable to meet specifications.

UCS further reserves the right to set aside a bid award to a successful bidder if it is unsuccessful in negotiating a satisfactory contract within a time frame acceptable to the UCS, in which event UCS may then invite the bidder with the next highest evaluation score to enter into negotiations for purposes of executing a contract.

ISSUE DATE: Friday, September 25, 2026 DUE DATE: Friday, November 13, 2026 at 2:00 PM Eastern

UCS RFB.002 (Rev. 7.20) 21

Responsible Bidder A bidder shall be defined as “responsible” in accordance with, but not limited to, references, past performance history, financial stability, the criteria set forth in paragraph 2 of the General Specifications (Attachment III-Vendor Responsibility Questionnaire), and the criteria set forth in the paragraph headed “Rejected and Unacceptable Bids/Proposals/Awards” as well as any other criteria necessary and reasonable to establish the bidder’s responsibility.

Clarification/Correction of Bids/Proposals In addition to any rights articulated elsewhere in this solicitation, UCS reserves the right to require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a bidder’s proposal and/or to determine a bidder’s compliance with the requirements of this solicitation.