OAT Coolant for Bus Fleet
Closed State & local contract opportunity Posted
- Solicitation number
- 2097413
- State
- Texas
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
Opportunity details come from dart.bonfirehub.com. Updated .
About this opportunity
The Dallas Area Rapid Transit Authority (DART) is issuing a competitive solicitation for the procurement of Organic Acid Technology (OAT) engine coolant for its bus fleet operations. DART, located in Dallas County, Texas, requires 3,850 gallons of OAT-based coolant available in multiple packaging formats: bulk quantities, 55-gallon drums, and 275-gallon caged totes designed for heavy-duty buses equipped with ISL-G and L9N natural gas engines. The coolant must meet specific performance requirements to maintain functionality across Dallas weather conditions ranging from -15°F to 115°F for a minimum of three years, and only newly manufactured products are acceptable; recycled or reclaimed materials are prohibited. Two approved manufacturers have been identified: Cummins Filtration (Part #CC3607400JXUSR) and Valvoline ZEREX HD Extended Life 50/50 Antifreeze/Coolant (Part #s 895514, 895624, and 895626). Delivery is required to four DART facilities: East Dallas Bus Operating Facility, Central Support Bus Facility, South Oak Cliff Bus Operating Facility, and Northwest Bus Operating Facility. All bidders must submit a Product Technical Data Sheet, Material Safety Data Sheet, and an eight-ounce product sample upon request; DART reserves the right to independently test samples through its laboratory to verify product specifications. The solicitation was posted on January 16, 2026, with a bid due date of January 27, 2026, and award will be based on the lowest responsive bid that meets all specification requirements. All required solicitation documents must be fully completed and submitted through Bonfire registration, with failure to provide proper signatures, dates, acknowledgments, and supporting documentation resulting in bid disqualification.
The solicitation documents do not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or specific organizational types; therefore, any qualified firm meeting the specification requirements is eligible to submit a bid. No incumbent vendors or current contractors are identified in the available documentation. Bonfire registration is mandatory for bid submission, and all purchase orders are subject to DART's standard Terms and Conditions, which are governed by Texas law with venue in Dallas County. Vendors must certify they are not on the Texas Comptroller's list of companies with foreign terrorist organization contracts and must verify they do not boycott Israel. Payment terms are Net 30 days from invoice receipt or 30 days from order receipt, whichever is later, with invoices submitted in triplicate to APInvoices@dart.org. Time and rate of deliveries are of the essence, with seller failure to meet specified delivery schedules constituting grounds for rejection and default termination. The bid documents do not specify an award value or total budget; pricing will be evaluated based on line-item unit pricing for the 3,850-gallon requirement with all costs, including freight, labor, materials, and equipment, included in the quoted prices with no adjustments permitted unless specifically authorized in the purchase order.
Opportunity text
-- Dallas Area Rapid Transit (DART) is seeking bids from **qualified firms** to purchase OAT Coolant for Bus Fleets. Location: All locations are listed on Exhibit I, Specifications (Spec) Page 10, Table 4. **Please review this opportunity and all attached documents. The award will be based on the lowest responsive bid that meets all the requirements listed in the Specification. All required documents must be included with your bid to be considered responsive.** **Bid Responsiveness Requirement:** To be considered responsive, vendors must ensure all required solicitation documents are fully completed and submitted in accordance with the instructions provided herein. Failure to properly complete, sign, and submit all required forms and attachments may result in the bid being deemed non-responsive and disqualified from further consideration. Bidders shall ensure that: * All forms are accurately and fully completed. * All required signatures, dates, and acknowledgments are provided. * All requested supporting documentation is included as specified. The Authority reserves the right to reject any bid that does not comply with these requirements. --- ***BONFIRE REGISTRATION IS REQUIRED TO SUBMIT A BID*** --- **PURCHASE ORDER TERMS AND CONDITIONS** -- All purchase orders are subject to Dallas Area Rapid Transit Authority's Terms and Conditions. The complete PO Terms and Conditions PDF is available for download in the "Supporting Documentation" section below. **Delivery Terms Notice -** Time and rate of deliveries are of the essence of this order. Seller's failure to deliver at the time and rate specified shall be the basis for rejection and default termination by the Authority (*Dallas Area Rapid Transit Authority*). **Payment Terms Notice -** All vendors are advised that DART's payment terms are Net 30. Invoices shall be submitted (APInvoices@dart.org) in triplicate (one copy shall be marked 'Original"), unless otherwise specified, and shall contain the following information: purchase order number; item number; purchase order description of supplies, services, or construction; sizes; quantities; unit prices; and extended totals. Unless otherwise specified, payment will be made on partial deliveries accepted by the Authority when the amount due on such deliveries so warrants. *Invoices will be paid 30 days from receipt of the invoice or 30 days from receipt of the order, whichever is later, unless other payment terms have been agreed upon in writing.* **Termination for Default Notice -** The Contracting Officer may by written notice terminate this order, in whole or in part, for failure of the Seller to perform any of the provisions hereof within the time periods specified. In such event, the Seller shall be liable for damages, including the excess cost of reprocuring similar supplies or services or completing construction; provided that, if (i) it is determined for any reason that the Seller was not in default, or (ii) the Seller's failure to perform is without his and his subcontractor's control, fault, or negligence, the termination shall be deemed to be a termination for convenience under paragraph 12. As used in this provision, the term "subcontractor" and "subcontractors" means subcontractors, vendors, and suppliers at any level.
Files
| File | Type | Posted |
|---|---|---|
| 3-Price Schedule.pdf | ||
| 1-Purchase Order Terms and Conditions.pdf | ||
| 2-NSB-3928 SPEC OAT ENGINE COOLANT.pdf |
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