NV NECX Generators - UPDATED

The Tennessee Department of Correction is soliciting a Request for Proposal (RFx) for a five-year generator maintenance services contract at the Northeast Correctional Complex (NECX) located in Mountain City, Tennessee. The procurement seeks a vendor to provide comprehensive generator maintenance, including 400 hours of regular time technician work, 70 hours of premium time technician work, 50 round trip charges, 10 semi-annual maintenance inspections, and 4 resistive load bank tests during years one and three. Specific service requirements include preventive maintenance, emergency services, and repairs for two on-site generators, with detailed specifications covering fuel systems, lubricating systems, cooling systems, exhaust systems, air intake, electrical systems, and control systems. The bid event is open from April 2, 2025, at 8:00 AM CDT to April 21, 2025, at 2:00 PM CDT, with all services to be delivered to the NECX Admin Phone Room at 5249 Highway 67 West, Mountain City, TN 37683. Evaluation criteria include compliance with mandatory responses, including diversity business participation documentation, verification of good standing with the Department of Revenue, non-debarment attestation, and non-collusion certification.

The solicitation encourages diverse business participation and requires vendors to maintain current information in the state's Supplier Portal. Bidders must be registered with the State of Tennessee and comply with state tax and registration requirements. While no specific set-aside designations are explicitly mentioned, the procurement emphasizes non-discrimination and encourages diverse business involvement. Parts for generator maintenance must be original equipment manufacturer (OEM) parts, with a fifteen percent markup allowed, and all repairs are subject to a minimum 30-day warranty. Although a precise contract value is not specified, the documentation indicates an additional $100,000 allocated for parts, suggesting a potential total contract value in that range. Vendors must submit unit pricing in US Dollars and are restricted to using "Best Option Available" shipping, with a consistent implementation date of April 7, 2025. The contract includes provisions for potential extension options up to an additional 180 days beyond the initial five-year term.