NV_NECX_Generators.pdf

Event Description ***04/14: Amendment 1 posted.

This event is to bid for a five (5) year contract for the Tennessee Department of Correction for the provision of preventive maintenance, service, repairs, and emergency service to the generators at Northeast Correctional Complex (NECX).

Specifications and terms & conditions are attached.

Agency Contact: Cody Tracey 615-532-8327 Cody.A.Tracey@tn.gov

READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.

If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.edison.tn.gov and select ¿Supplier Portal Home Page¿ Log in with your vendor ID and password in order to search bid opportunities.

NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357

Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link:

https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?LP=EP_COSP_P

UBLIC_HOME_FL

Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html

The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

General Questions Question UOM Best Worst Response Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."

Required: Yes Mandatory Response:No

Event Details

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 1 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Question UOM Best Worst Response

Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and

(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

Response Comments

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 2 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0

Required: Yes Mandatory Response:No

Response Comments

I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes

Required: Yes Mandatory Response:Yes

Response Comments

The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.

§ 12-12-106." For reference purposes, the list is currently available online at:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 3 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.

Your responses will remain anonymous, and will have no bearing or consideration on contract award.

https://www.surveymonkey.com/r/stateoftncpocustomer

Required: No Mandatory Response:No

Response Comments

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 4 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

Line Details Line: 1 Item ID: Line Qty: 400 UOM: Hour Bid Qty: 400 Required: Yes Reserve Price: No

Description: Hourly rate, Generator Maintenance, Technician Regular Time - Hours as defined by specification.

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 2 Item ID: Line Qty: 70 UOM: Hour Bid Qty: 70 Required: Yes Reserve Price: No

Description: Hourly Rate, Generator Maintenance, Technician, Premium Time - Hours as defined by specifications.

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 3 Item ID: Line Qty: 50 UOM: Each Bid Qty: 50 Required: Yes Reserve Price: No

Description: Round Trip Charge as defined in specifications, Northeast Correctional Complex, 5249 Hwy 67 West Mountain City, TN 37683

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 5 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 4 Item ID: Line Qty: 20 UOM: Each Bid Qty: 20 Required: Yes Reserve Price: No

Description: Semi-Annual Maintenance Inspection Service for Two Cummins Power Generators Located at: 5249 Hwy 67 West, Mountain City, TN 37683

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Line: 5 Item ID: Line Qty: 4 UOM: Each Bid Qty: 4 Required: Yes Reserve Price: No

Description: Resistive Load Bank Test, One-Time Service during Year One and Year Three on each Generator (Two (2) Generators at: 5249 Hwy 67 West, Mountain City, TN 37683

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 6 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 7 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 400 UOM: Hour Description: Hourly rate, Generator Maintenance, Technician Regular Time - Hours as defined by specification.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NECX - ADMIN - PHONE RM

5249 HIGHWAY 67 WEST

MOUNTAIN CITY TN 37683

United States

Quantity: 400 Due Date: 04/07/2025 Freight Terms:

Ship Via: Best Option Available

Line: 2 Item ID: Line Qty: 70 UOM: Hour Description: Hourly Rate, Generator Maintenance, Technician, Premium Time - Hours as defined by specifications.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NECX - ADMIN - PHONE RM

5249 HIGHWAY 67 WEST

MOUNTAIN CITY TN 37683

United States

Quantity: 70 Due Date: 04/07/2025 Freight Terms:

Ship Via: Best Option Available

Line: 3 Item ID: Line Qty: 50 UOM: Each Description: Round Trip Charge as defined in specifications, Northeast Correctional Complex, 5249 Hwy 67 West Mountain City, TN

37683

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 8 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NECX - ADMIN - PHONE RM

5249 HIGHWAY 67 WEST

MOUNTAIN CITY TN 37683

United States

Quantity: 50 Due Date: 04/07/2025 Freight Terms:

Ship Via: Best Option Available

Line: 4 Item ID: Line Qty: 20 UOM: Each Description: Semi-Annual Maintenance Inspection Service for Two Cummins Power Generators Located at: 5249 Hwy 67 West, Mountain

City, TN 37683

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NECX - ADMIN - PHONE RM

5249 HIGHWAY 67 WEST

MOUNTAIN CITY TN 37683

United States

Quantity: 20 Due Date: 04/07/2025 Freight Terms:

Ship Via: Best Option Available

Line: 5 Item ID: Line Qty: 4 UOM: Each Description: Resistive Load Bank Test, One-Time Service during Year One and Year Three on each Generator (Two (2) Generators at:

5249 Hwy 67 West, Mountain City, TN 37683

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 9 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: NECX - ADMIN - PHONE RM

5249 HIGHWAY 67 WEST

MOUNTAIN CITY TN 37683

United States

Quantity: 4 Due Date: 04/07/2025 Freight Terms:

Ship Via: Best Option Available

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 10 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Northeast Correctional Complex Call for Shipping Information United States

Contact: Cody Tracey Phone: 615/532-8327 Email: cody.a.tracey@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32943-NV00013624 Sell RFx 11 Event Round Version 1 2 Event Name NV NECX Generators Start Time Finish Time

04/02/2025 08:00:00 CDT 04/21/2025 14:00:00 CDT