Nursing Uniforms

The State of West Virginia, through the Division of Veterans Affairs at the West Virginia Veterans Nursing Facility in Clarksburg, is soliciting bids for an open-end contract to supply nursing uniforms (scrubs consisting of tops and pants) under ARFQ 0613 VNF2600000011. The procurement encompasses 600 total units annually distributed across three size ranges: XXS to XS (20 units), Small to X-Large (100 units), and 2X to 5X (30 units), with twelve line items including men's fit pants, unisex tops, elastic waist pants, and two-pocket tops. Vendors must submit unit pricing for each line item on the provided Exhibit A pricing form and include company name, address, phone number, email, and an authorized representative's signature. Technical questions regarding the solicitation must be submitted by April 1, 2026, with bid submissions due by April 9, 2026, at 1:30 p.m. Inquiries should be directed to Michael A. Clevenger, the buyer, at 304-626-1600 or michael.a.clevenger@wv.gov. Evaluation criteria include cost per uniform unit, volume discounts offered, compliance with state purchasing regulations, vendor qualifications, and adherence to quality standards and delivery expectations. All order quantities are identified as estimates for bidding purposes only and do not represent guaranteed purchase volumes.

The procurement documents indicate that West Virginia may apply set-aside provisions for small or minority-owned businesses as applicable under state procurement policies; however, specific set-aside designations are not explicitly detailed in the available documentation. No incumbent vendor or current contractor information has been identified in the solicitation materials. Vendors should direct shipping and invoicing to the Veterans Nursing Facility at 1 Freedoms Way, Clarksburg, West Virginia 26301. The commodity code for this procurement is 53102708, and funding will be sourced through West Virginia state budgets allocated for healthcare operations and inventory management. The specific contract award value or budget range is not disclosed in the available solicitation documents, and bidders must comply with all terms and conditions contained in the complete solicitation package.