NRJL - Outdoor Gym

The West Virginia Department of Homeland Security, Division of Administrative Services (DAS) has issued a Request for Quotation (ARFQ DCR2600000011) on behalf of the Northern Correctional Facility in Mineral County. The procurement seeks a one-time purchase of five specific outdoor exercise equipment items: a Spartan multi-gym, Versa Hi-LO Pulley System, Everest Cardio Climber, Apollo Multi-gym, and Cali-Rig 04. Each equipment item must meet detailed mandatory specifications, including multiple exercise stations, specific dimensions, weight requirements, and instructional placards with QR codes for fitness programming. The solicitation was posted on August 12, 2025, with bid submissions due on August 27, 2025, at 11:00 AM EST. Vendors must submit any questions by August 20, 2025, at 2:00 PM EST to Wassef Maazaoui. The contract will be awarded to the vendor providing the lowest overall total cost, with pricing to be completed through wvOASIS or the attached Exhibit A pricing page. Evaluation will consider full compliance with specifications and total contract pricing.

The procurement does not specify specific set-aside designations or restrictions on vendor participation. Vendors must maintain Commercial General Liability Insurance of $1,000,000 and Automobile Liability Insurance of $1,000,000, and comply with all state and local licensing requirements. The contract term will run from the issuance of the Award Document until all contracted goods are delivered, not extending beyond one fiscal year. Vendors are required to provide quarterly reports and annual summaries detailing purchased items, quantities, and total dollar values. Payment will be made in arrears after delivery and acceptance of goods, using electronic funds transfer or P-Card. While no specific budget range is explicitly stated, the procurement involves five unique pieces of outdoor exercise equipment to be delivered to the Northern Regional Jail at 112 Northern Regional Correctional Drive in Moundsville, West Virginia. The state reserves the right to cancel the contract with 30 days' notice, and pricing will remain firm for the contract's duration.