Notice of Special Procurement for OHA Public Employees Benefit Board

The State of Oregon, through the Department of Administrative Services (DAS) and Oregon Health Authority (OHA), is conducting a Special Procurement for the Public Employees Benefit Board (PEBB) Benefit Management System (BMS). This procurement seeks to extend the existing contract with Peraton (formerly Perspecta State and Local, Inc.) for continued maintenance, operational support, and system enhancements of the current BMS. The system serves approximately 143,000 PEBB members, including active and retired state employees and their dependents, and supports critical functions such as benefits enrollment, plan selection, and information updates. The current procurement amendment extends the contract through June 30, 2027, with a primary objective of maintaining the existing BMS until a new unified system (Ariel EAS Solution) is fully implemented, scheduled for go-live in Q2 2026 with a stabilization period through Q3 2026. The procurement is not a traditional bid solicitation but a notice of special procurement approval, with a protest period of seven calendar days from the public notice date. Potential protesters must submit detailed written documentation outlining legal and factual grounds, potential harm, and requested relief.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. The incumbent vendor, Peraton, has been the system provider since 2002 and is intimately familiar with the legacy system's infrastructure and PEBB's business processes. The total estimated cost for this amendment period is $4,778,939, which will bring the cumulative Total Estimated Cost to $19,133,026. Contractor resource rates will increase by 3% effective July 1, 2025, with hourly rates ranging from $120.11 for junior resources to $239.47 for senior resources. The system requires compliance with Enterprise Information Services requirements, integration with existing state infrastructure, and the ability to accommodate legislative mandates, collective bargaining changes, and potential additions of new state and local government groups. A $1,000,000 contingency is included for optional system enhancements. The single point of contact for questions is Julie Curry, an IT Procurement Analyst, who can be reached at (971) 446-8169 or julie.a.curry@das.oregon.gov.