Notice of Special Procurement - AASHTO Special Procurement Amendment (SP-924-16)

The Oregon Department of Transportation (ODOT), in collaboration with the Department of Administrative Services Procurement Services (DAS PS), is conducting a Special Procurement for AASHTOWare software services through a unique direct award process. The procurement covers professional services related to maintenance, support, implementation, migration, and enhancement (MSE) of proprietary software products developed by the American Association of Highway Transportation Officials (AASHTO). Specific software modules include Bridge Design, Bridge Rating, Bridge Maintenance, Pavement ME, Project Management tools, and Safety Analyst software. The services will require comprehensive planning, assessment, installation, configuration, customization, implementation, training, and ongoing maintenance for existing and new software applications. Key objectives include maintaining compliance with Federal Highway Administration (FHWA) reporting and design requirements, which are critical for securing approximately $700 million in annual federal construction project funding. The procurement notice was posted on January 23, 2025, with a protest period ending on January 30, 2025, and interested parties can direct questions to Maria Diaz, Procurement Contract Specialist, at 503-586-8682.

The procurement is structured as a direct award to four specific MSE Contractors: Michael Baker International, Bentley Systems, Applied Research Associates, and InfoTech. No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the documentation. The contract amendment seeks to extend the original procurement for 20 years through January 31, 2045, with a substantial budget increase. The total estimated cost has been raised to $18.87 million, which includes upcoming implementations such as a $4 million Asset Tracking Module, $1 million GIS functionality enhancements, $4 million Safety Software, and $1 million Pavement Software. The justification for this sole-source procurement is based on AASHTO being the exclusive provider of software meeting federal requirements and the selected contractors being the original software developers. Work plans will require review and approval from the AASHTOWare Project Task Force to ensure conformance with AASHTO guidelines, and the procurement will be publicly noticed on ORPIN with a standard 7-day protest period before contract awards.