SP_Attachment-1_SP-924-16_Approved.pdf

This is a Special Procurement Request (No. 924-16) from the Oregon Department of Transportation (ODOT) to the Department of Administrative Services for direct contract awards related to AASHTOWare software products and services. The request seeks approval for IT professional services contracts with MSE Contractors (Michael Baker International, Bentley Systems, Applied Research Associates, and InfoTech) for maintenance, support, implementation, migration, and enhancement services of AASHTOWare software products from April 1, 2017 to January 31, 2025. The services are needed for various AASHTOWare modules including Bridge Design, Bridge Rating, Bridge Maintenance, Pavement ME, Project Management tools, and Safety Analyst software.

The total estimated cost for these services is $8,870,000. The procurement is structured as a direct award to the MSE Contractors who developed the original software products through AASHTO's competitive selection process. ODOT justifies this special procurement approach because these contractors are the original developers of the proprietary software and are best positioned to provide maintenance and support services. The procurement will be publicly noticed on ORPIN with a 7-day protest period before contracts can be awarded. Work plans will require review and approval from AASHTOWare Project Task Force to ensure conformance with AASHTO guidelines.