Notice of Pre-Solicitation Meeting for Pavement Raising and Under Seal Services

The Arizona Department of Transportation (ADOT) has issued a Request for Information (RFI) seeking industry insights and feedback regarding pavement raising and under seal services. This procurement aims to gather comprehensive information about current industry standards, practices, and capabilities to inform a future on-call service contract. ADOT specifically requested detailed responses addressing several key areas, including cost drivers for job quoting, standard response times for call-out notifications, known project challenges, High Density Polyurethane (HDPU) properties, manufacturer recommendations, and current ASTM test methods. A pre-solicitation meeting was held on September 6, 2023, at 1:00 PM via Google Meet, with responses due by September 11, 2023. Interested vendors were instructed to submit their information to Shaimaa Ahmed via email at sahmed@azdot.gov or by phone at 602.712.4458. The RFI is explicitly informational and does not constitute a binding solicitation, with respondents understanding they would bear all associated participation costs.

The RFI does not specify explicit set-aside designations or restrictions on responding organizations, maintaining an open approach to gathering industry intelligence. ADOT has emphasized that the information collected will be used to develop regional on-call pavement raising and under seal service capabilities, with responses potentially treated as confidential until either the procurement process concludes or two years from the RFI due date. No specific incumbent vendors or existing technology integration requirements were mentioned in the documentation. While no precise award values or budget ranges were disclosed, the procurement suggests ADOT is preparing for a potentially significant on-call service contract across multiple regions. The agency has committed to protecting proprietary or confidential information submitted by respondents to the extent permitted by law, with the primary goal of understanding industry capabilities and standards for future service procurement.