NOTICE - Mobile Unit Retrofit

Lane County and the Oregon Department of Human Services (ODHS) are seeking a contractor to retrofit mobile units, specifically converting Ram ProMaster cargo vans into mobile office platforms. The procurement is an Intermediate Procurement process with an Invitation to Bid, which has already been conducted, resulting in three total bids. Foray Concept LLC was identified as the lowest bidder at $31,910.00 for the van conversion project. The scope of work includes comprehensive van modifications such as installing a Fiamma awning system, running boards, interior insulation, specialized flooring, wall and ceiling panels, a heating and ventilation system, an electrical system with solar power capabilities, and custom interior storage cabinetry. Deliverables include fully outfitted mobile office vans that meet ODHS operational requirements. The procurement notice was posted on September 5, 2024, with a response deadline of September 12, 2024, indicating a relatively tight submission window for potential vendors.

The procurement appears to have no specific set-aside designations, though the notice explicitly requests verification of COBID (Certification Office for Business Inclusion and Diversity) business participation. The contracting authority noted they did not find any COBID businesses capable of performing this specialized work and invited such businesses to contact Coral Ford if interested. The estimated project value ranges between $31,910.00 and $38,732.99, based on the three vendor estimates submitted (Foray Concept LLC, Van Specialties Inc., and VanLife Collective). While no incumbent vendor is definitively identified, the procurement documents suggest this is a new project for mobile unit retrofitting. The existing infrastructure involves standard Ram ProMaster cargo vans that will be transformed into mobile office platforms with advanced technological and functional modifications. No information was provided regarding contract duration, renewal options, or specific integration requirements beyond the detailed van conversion specifications.