Body Work & Accident Damage Repair for Citibus Vehicles

The City of Lubbock, Texas is issuing Request for Proposals (RFP 26-19418-KM) to procure body work and accident damage repair services for its Citibus transit vehicle fleet. The procurement seeks qualified contractors to provide comprehensive paint and body repair services, accident repairs, and common body repairs for transit buses, vans, relief vehicles including cutaway vans, pickup trucks, mid-sized sport utility vehicles, and sedans. Contractors must operate a complete, fully-equipped body shop featuring a paint booth, frame and straightening machines with qualified operators, and indoor work capability for inclement weather conditions. Key requirements include the ability to commence work within 14 days of vehicle delivery, provide cost estimates within 24 hours of delivery, and complete repairs within agreed timeframes, with penalties of $300 per day assessed for missed deadlines. The evaluation criteria are weighted as follows: cost (25 points), references from the past three years including five or more projects (25 points), qualifications and experience with similar completed projects (30 points), and quality of materials and workmanship demonstrated through past work brochures (20 points). A pre-proposal conference is scheduled for March 18, 2026, at 10:00 A.M. via Zoom with optional attendance, and sealed proposals must be submitted electronically through the Bonfire portal or in hardcopy to the Director of Purchasing and Contract Management by March 26, 2026, at 3:00 P.M. The contract term is one year with two optional one-year extensions, automatically renewing unless either party provides 90-day written notice of termination.

No set-aside designations or restrictions specific to disadvantaged enterprises are mentioned in the RFP documentation. Pricing shall be submitted on the provided bid table, with all labor invoiced at hourly rates and replacement parts at vendor list price less the percentage specified in the bid form, subject to a maximum 15 percent markup. Prices are guaranteed for six months upon City approval, with adjustments thereafter based on changes to the Consumer Price Index or Product Price Index at the City's discretion. The contractor must maintain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Commercial Auto Liability of $1,000,000 combined single limit, Workers' Compensation at statutory limits with $1,000,000 employer's liability, Garage Keepers Legal Liability of $2,000,000 per location, and Cargo Liability of $2,000,000. The contractor warrants all work for one year from acceptance at no additional cost and assumes full liability for all vehicles and contents in its custody. The City does not guarantee any minimum or maximum compensation or volume, and multiple qualified contractors may be awarded to ensure timely repair completion.