Bid NO. 26-24 Fire Extinguisher, Sprinkler, and Multi Alarm Inspections and Monitoring with Services

The City of Huntsville, Texas is issuing an Invitation to Bid (Bid No. 26-24) for comprehensive fire extinguisher, sprinkler, security, and fire alarm inspections and monitoring services across multiple city facilities. The procurement seeks qualified vendors to provide annual inspection, repair, and monitoring services including portable fire extinguisher inspections and recharging (2.5 LB through 25 LB ABC and CO2 units, Class K units, and Halon units), hydrostatic testing, fire alarm and sprinkler system inspections meeting NFPA standards, and 24/7/365 monitoring services for fire and security alarm systems with elevator recall and panic button monitoring functionality. Vendors must possess NFPA and/or State Fire Marshal certifications prior to award and maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Commercial Automobile Liability of $300,000 per occurrence, and Professional Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate. All pricing must be submitted on a provided price chart and shall be inclusive of labor, materials, services, equipment, travel time, and mileage between all city buildings. The City will evaluate proposals based on best value rather than lowest price alone, considering vendor performance, product durability, availability, and delivery efficiency, with a one-year warranty on all parts and labor and callback service required within three business days. Critical deadlines include a mandatory site visit on June 3, 2026 at 10:00 A.M. at 448 Highway 75 North (pre-registration required by June 1, 2026), question submission deadline of June 8, 2026, final addendum posting by June 10, 2026, and sealed bid submission by 2:00 P.M. Central Time on June 18, 2026 at the City Secretary's office.

The solicitation does not specify any set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. The contract term runs from August 1, 2026 through September 30, 2027, with four optional one-year renewal periods extending through September 30, 2031, providing a potential contract duration of five years. Award is anticipated for July 2026 and is subject to City Council approval and annual budget appropriation in accordance with Texas Local Government Code Chapter 252. Either party may terminate the contract with 30 days' written notice, or the City may terminate for cause with five days' written notice. Payment terms are Net 30 days from receipt of correct invoices by the City's Finance Department. No specific award value or budget range is listed in the procurement documentation.