ESBD_519325_1781131144079_Addendum NO. 1 - Bid NO. 26-24 Fire Extinguisher, Sprinkler, and Multi Alarm Inspections and M.pdf
PDF 260 KB Posted
- Attached to
- Bid NO. 26-24 Fire Extinguisher, Sprinkler, and Multi Alarm Inspections and Monitoring with Services
- Solicitation number
- NO.26-24
- Issued by
- Van Zandt County, Houston City, Texas
About this file
This is Addendum No. 1 to Bid No. 26-24 issued by the City of Huntsville, Texas on June 10, 2026, for fire extinguisher, sprinkler, and multi-alarm inspections and monitoring services across multiple city facilities. The solicitation requires vendors to provide comprehensive services including portable fire extinguisher inspections and recharging (2.5 LB through 20 LB ABC and CO2 units, Class K units, and Halon units), hydrostatic testing, kitchen hood inspections (annual and semi-annual), fire alarm and sprinkler system inspections meeting NFPA standards, and 24/7/365 monitoring services for fire and security alarm systems. Services are required for facilities including City Hall, Public Library, Police Department, Fire Stations 1, 2, and 4, MLK Center, Sam Houston Visitor Center, Service Center, Wynne Home, and others. A mandatory site visit occurred on June 3, 2026, with questions due by June 8, 2026. Sealed bids are due by 2:30 P.M. Central Standard Time on June 18, 2026, with award anticipated in July 2026. The contract term runs from August 1, 2026 through September 30, 2027, with four optional one-year renewal periods available through September 30, 2031.
The addendum clarifies critical operational details through a questions and answers section, including confirmation that Building Reports software is acceptable for submitting inspection reports, vent hood inspection frequency of every six months, availability of approximately 10 backflow devices, the potential for multiple inspections to be scheduled simultaneously, and the ability to swap pre-serviced fire extinguishers on-site rather than transporting units off-site. Vendors must submit unit pricing for all line items on the provided price table, including separate pricing for alarm repair services and sprinkler repair services at regular and after-hours rates. The solicitation will evaluate responses based on best value rather than lowest price alone, with award determination pending regarding whether it will be made by individual line item, service category, or in aggregate to a single vendor. All prospective bidders must acknowledge receipt of this addendum by including a signed acknowledgment form with their bid packet, with failure to do so resulting in disqualification. No set-asides or incumbent contractors are identified in the documentation.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Page 1 of 5 Bid # 26-24
ADDENDUM #1
Title Bid Number Closing Date Issued Date
Fire Extinguisher, Sprinkler, and
Multi Alarm Inspections and
Monitoring with Services
26-24
June 18, 2026, at 2:30 P.M.
Central Standard Time
June 10, 2026
TO ALL PROSPECTIVE BIDDERS:
The information contained in this Addendum supersedes information contained in the Contract Documents to the extent indicated. All information contained in the Contract Documents remain in full force and effect unless specifically modified herein. All Respondents shall acknowledge the receipt of the Addendum in the space provided on this Addendum Form and submit this form with your bid packet. Failure to do so will result in Respondent disqualification.
The attention of all prospective Respondents is directed to the following modifications for the above referenced project.
TENTATIVE SCHEDULE OF EVENTS
The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.
May 21, 2026 – Release Solicitation
May 23 and May 30, 2026 - Legal Advertisement
June 3, 2026 – Mandatory Site Visit
June 8, 2026 – Questions Due to the Procurement Manager
June 10, 2026 – Final Addendum Posted
June 18, 2026 at 2:30 P.M. – Public Opening
July 2026 – Award Preparation
Questions and Answers Question No. 1: Will Building Reports work for submitting the inspection reports? If not, what methodology is required?
Answer: Yes.
Question No. 2: Will the previous vendor release the Building Reports data/ access?
Answer: Previous vendor said this may be possible but not guaranteed.
City of Huntsville
448 State Highway 75 N
Huntsville, TX 77320
Lucy Gonzalez, CTCD
Procurement Manager
Telephone: (936) 291-5495
Email: purchasing@huntsvilletx.gov mailto:purchasing@huntsvilletx.gov
Page 2 of 5 Bid # 26-24
Question No. 3: During the site walk, we were advised the hoods were to be inspected every six weeks. This differs for the required every 6 months. What inspection work is being performed every six weeks? Are the links being replaced?
Answer: Vent hoods will be inspected every 6 months.
Question No. 4: Are there any backflows? If so, how many and at what location?
Answer: Yes, approximately 10 but not sure.
Question No. 5: Do any of the building have fire pumps? If so diesel or electric?
Answer: Yes, not sure if diesel or electric.
Question No. 6: Per the RFP, there is “Security Alarm Monitoring”. What are the system types and the device counts?
Answer: Yes, elevator, Fire and Fire sprinkler. Maybe 4 locations with all 4.
Question No. 7: Will an escort be needed during the inspections? Which locations?
Answer: Yes, Risk specialist will accompany inspector.
Question No. 8: What are the badging requirements needed prior to being on site?
Answer: Need more specifics on this question.
Question No. 9: Can we schedule multiple inspection at a time to maximize the tech’s time?
Answer: Yes.
Question No. 10: The Fire Extinguisher Inspection states, “Units shall be transported to the Vendor’s location, serviced, and returned to the original location within 48 hours on notification. Before transporting any units, the Vendor shall immediately replace the unit with an identical type of unit of equal or greater capacity.” Can we take pre-serviced extinguishers and swap them out on site?
Answer: Yes.
Question No. 11: Will we get the model number and inspection reports from the current vendor?
Answer: We will ask them to provide the reports. Can not guarantee that they will.
Question No. 12: Request for additional info for the following facilities for the life safety systems. Thank you. City hall and Wynn House
Answer: We can see about scheduling a second site visit if time allows.
Question No. 13: Will the new addendum have a line item for the Kitchen Hood inspection price?
Annual and Semi-annual inspection?
Answer: Yes. See Price Table below.
Question No. 14: Will award be made by individual line item, by service category (e.g., portable extinguishers; alarm/sprinkler system inspections; monitoring), or in aggregate to a single vendor? If multiple vendors may be awarded, how will line items be grouped?
Answer: To be determined.
Question No. 15: How will a response marked "all or none" on the price table be evaluated relative to responses eligible for split award?
Answer: All responses will be considered.
Page 3 of 5 Bid # 26-24
Question No. 16: Can the City share the relative weighting of the best-value criteria (price, vendor performance, availability, delivery, etc.)?
Answer: See “Special Terms & Conditions” on Page 15.
Question No. 17: Can the City provide historical annual volumes for hydrostatic tests (low and high pressure), recharges, and new extinguisher purchases? The price chart requests unit pricing, but no estimated quantities are given.
Answer: This would come from the previous vendor reports. I would have to request it.
Question No. 18: For elevator fire/security monitoring (New City Hall, Police Department), will existing
StarLink communicators convey to the new vendor, or are new dedicated StarLink devices required at contract start?
Answer: Starlink is installed I am not sure how that works.
Question No. 19: Should bidders submit an hourly labor rate schedule (regular and after-hours) for alarm and sprinkler repair services, and if so, will it be part of the evaluation? The price chart does not include a labor rate line.
Answer: See Price Table below.
Question No. 20: For the "Fire Alarm System" and "Fire Sprinkler System" inspection lines, is the "EA."
unit per building, per system, or per riser? Does the rate cover the annual NFPA 72/25 inspection only, or all required periodic ITM (quarterly/semiannual inspections, five-year internal assessments, FDC hydrostatic tests)? I can provide pricing for all of these; I just want to know what the City of Huntsville is expecting, so our bid does not come in entirely off the mark.
Answer: Per building with all requirements. You can provide alternate line items simply include in your bid.
Question No. 21: Are annual tests of fire line backflow prevention assemblies (e.g., double check detector assemblies) included in the Fire Sprinkler System inspection scope, or are they handled under a separate
City program?
Answer: I believe they are all together.
Price Table
EXTINGUISHERS INSPECTIONS
VENT HOOD INSPECTIONS
DESCRIPTION INSPECTION NEW
ANNUAL
MLK Center
Per Building
2.5 LB ABC EA. EA.
BI ANNUAL
2.5 LB CO2 EA. EA.
Fire Station 2
5 LB ABC EA. EA.
5 LB CO2 EA. EA.
Service Center
10 LB ABC EA. EA.
Service Center
10 LB CO2 EA. EA.
Sam Houston Visitor Center
15 LB ABC EA. EA.
Sam Houston Visitor Center Per Building
Page 4 of 5 Bid # 26-24
15 LB CO2 EA. EA.
20 LB ABC EA. EA.
TESTS
20 LB CO2 EA. EA.
DESCRIPTION TESTS
CLASS K EA. EA.
LOW PRESSURE HYDRO EA.
HALON EA. EA.
HIGH PRESSURE HYDRO EA.
INSPECTIONS
SYSTEMS
FIRE ALARM SYSTEM
City Hall Per Building
DESCRIPTION MONITORING
FIRE SPRINKLER SYSTEM
City Hall Per Building
ELEVATOR FIRE SYSTEM
MONITOR EA.
Public Library Per Building
ELEVATOR SECURITY SYSTEM
FIRE SPRINKLER SYSTEM
Public Library
Police Department
PANIC BUTTONS
Police Department
Fire Station 1
NEW EA.
Fire Station 1
ALARM REPAIR SERVICES
Fire Station 4
Fire Station 4
REGULAR HOURS EA. HR.
Wynne Home Per Building
AFTER-HOURS EA. HR.
Wynne Home Per Building
MLK Center Per Building
SPRINKLER REPAIR SERVICES
REGULAR HOURS EA. HR.
Page 5 of 5 Bid # 26-24
AFTER-HOURS EA. HR.
Please include signed copy of Addendum with submitted Solicitation Packet.
Responder Name: ____________________________________________________________________
Address: ___________________________________________________________________________
Telephone Number: ________________________ ________________________________
Printed Name of Contact
Fax Number: _____________________________
Email Address: ____________________________ ________________________________
Authorized Signature
File details come from the government source that posted it. Updated .