Condenser Pump & Motor Installation in BLDG. 537 at Texas Center for Infectious Disease (TCID)

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division, on behalf of HHSC and the Department of State Health Services (DSHS), has issued an Invitation for Bids (IFB) for the installation of a condenser pump and motor assembly at Building 537 of the Texas Center for Infectious Disease (TCID) located at 2303 SE Military Drive, San Antonio, Texas. The scope of work encompasses arrival and safety procedures, pump and motor installation with proper alignment and coupling, electrical connections to existing power conductors, system startup and testing including verification of rotation and amperage, and daily cleanup and debris disposal. The contract will be effective upon award through August 31, 2026, with an optional one-year extension at HHSC's sole discretion, classified under NIGP Class 936-62 for Pumps and Pump Accessories Maintenance and Repair. Bidders must possess a minimum of three years of relevant experience, with assigned personnel having at least two years of relevant experience, and must provide three verifiable references for similar services completed within the last three years. Services must be performed Monday through Friday between 8:00 AM and 5:00 PM Central Time, with a four-hour response requirement for service calls and one-hour response for emergencies; services outside regular business hours require written approval and special invoicing. A mandatory on-site visit is required on May 8, 2026, at 10:30 AM, with attendance on the sign-in log mandatory for bid submission eligibility; questions and clarifications must be submitted by May 13, 2026, at 5:00 PM with responses posted by May 18, 2026; and all bids must be received by May 25, 2026, at 10:30 AM.

Bidders must submit firm, fixed pricing on Exhibit C that covers all labor, equipment, materials, supplies, and related expenses, with pricing potentially subject to annual adjustment using the Consumer Price Index formula if renewal periods are exercised and approved by HHSC. Required insurance coverage includes workers' compensation with $1,000,000 per accident limits, commercial general liability of $1,000,000 per occurrence and $2,000,000 general aggregate, commercial automobile liability of $1,000,000, professional liability of $1,000,000, and umbrella liability of $1,000,000. All required submission documents include the completed HHS Solicitation Affirmations (Exhibit A), the completed Pricing Sheet (Exhibit C), the completed Bidder Reference and Contractor Qualifications Form (Exhibit D), and any signed Addendum Acknowledgement Forms. The solicitation includes preference categories for Texas-based bidders and businesses owned by service-disabled veterans as affirmative procurement preferences. Contractors must comply with E-Verify requirements for all employees, conduct background checks on all personnel prior to site work, maintain telephone service during business hours, and provide 24-hour contact information for two personnel. No specific budget or award value is listed in the solicitation documents, and the contract carries no guaranteed volume, usage, or compensation; all HHS contracts remain subject to appropriations, availability of funds, and HHSC's termination rights.