Canopy-Shades Install

The Texas Health and Human Services Commission (HHSC) is issuing an Invitation for Bid (IFB) solicitation designated HHS0017089 for the procurement and installation of shade canopy structures at the San Antonio State Hospital facility. The project requires bidders to supply and install one 30' x 43' x 10' four-post hip canopy, one 14' x 14' x 10' cantilever umbrella canopy, and eight 18' x 18' x 10' cantilever umbrella canopies at designated courtyard locations. Pricing must be submitted for these canopy units plus an all-inclusive services fee covering installation, maintenance, and support services as detailed in Section 7 of the solicitation. The contractor must ensure proper drainage, avoid obstruction to existing utilities, and maintain a mandatory four-hour response time for service calls during regular business hours (Monday through Friday, 8 a.m. to 5 p.m. Central Time), with outside-hours services requiring prior written approval and separate billing rates. Bidders must demonstrate minimum qualifications including three verifiable references for similar projects completed within the last three years, current staffing levels, industry certifications and licenses, documented experience with canopy installation and service operations, and a minimum of two 24-hour emergency contacts. The solicitation due date is March 31, 2026 at 10:30 a.m., with an addendum issued on March 18, 2026 updating the canopy specifications; bidders must acknowledge receipt of this addendum or face potential disqualification. Bids may be submitted electronically through the HHS Online Bid Room or in person at the PCS office located at 1100 W. 49th Street, Austin, Texas 78756.

This solicitation does not specify designated set-asides for disadvantaged enterprises, women-owned businesses, service-disabled veterans, or other protected categories; however, respondents may claim applicable Texas procurement preferences on the HHS Solicitation Affirmations form if eligible. All bidders must execute mandatory affirmations and certifications covering compliance with suspension and debarment status, E-Verify requirements for employment eligibility, child support obligations, human trafficking prohibitions, cybersecurity training, and various state and federal regulatory requirements, with false certifications subject to contract termination and potential civil or criminal consequences. Respondents must register with the IAM Online portal to access the optional HHS Online Bid Room and should allow several days for account activation; technical difficulties with the online system do not constitute grounds for protesting a contract award. No incumbent vendors or existing contractors are identified in the solicitation documents, nor are specific budget ranges or award values disclosed. The contract will be governed by the HHSC Terms and Conditions (Exhibit B), which establish exclusive state ownership of all work products, seven-year record retention requirements, payment in accordance with the Texas Prompt Payment Act, and contractor liability for state property damages. HHS reserves the right to modify service locations with 30 days' advance notice and to terminate the contract for convenience or material breach.