Door Replacement Services at the Texas Health and Human Services Commission (HHSC) facility

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) issued a competitive sealed bid Invitation for Bids (IFB HHS0016968) for custom interior door replacement services at the HHSC facility located at 101 West Baker Street, Athens, Texas 75751. The scope of work encompasses the removal and replacement of 28 existing wooden interior doors with new solid core wooden doors featuring Wilsonart Montana Walnut matte finish laminate, priming and painting of existing wood trim outside four HVAC closets and all 28 door frames with Sherwin Williams Iron Ore color, provision and installation of 15 non-locking and 8 locking door levers keyed to one master key with two keys per lock, 2 push plates, installation of new door hinges on all 28 doors, and hauling away of waste materials. Bidders must submit firm, fixed pricing on Exhibit C for all labor, equipment, materials, supplies, and related expenses, and must demonstrate a minimum of five years of relevant experience with three verifiable references for similar contracts completed within the last two years. Evaluation will be based on best value, considering ability to perform and price rather than lowest bid alone. Mandatory on-site visits were scheduled for January 21, 2026 at 10:00 AM and January 22, 2026 at 2:00 PM, with failure to attend resulting in automatic disqualification; questions were due January 23, 2026; and bids were due January 30, 2026 at 10:30 AM Central Time. The contract term runs from award through August 31, 2026, with one optional extension of up to one year available at HHSC's sole discretion, and all work must be completed outside regular business hours (7:00 AM-5:30 PM Monday-Friday) to avoid interference with agency operations.

The solicitation does not identify specific set-aside designations for disadvantaged or historically underutilized businesses (HUB), though HUB subcontracting plans are encouraged but not required. Contractors must carry comprehensive insurance including workers' compensation, commercial general liability of $1,000,000 per occurrence, commercial automobile liability of $1,000,000 combined single limit, professional liability of $1,000,000, and umbrella liability of $1,000,000. A one-year performance warranty covering all workmanship defects and a one-year material warranty are required. All responses must include completed Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form and Contractor Qualifications Form), Exhibit B (Contract Terms and Conditions), documentation demonstrating financial capability and solvency, and acknowledgment of any addendums. No incumbent vendors or budget range was identified in the available solicitation documents, and no specific award value was disclosed.