ESBD_482248_1769543309004_HHS0016968 Solicitation Addendum Acknowledgement.pdf
PDF 3 MB Posted
- Attached to
- Door Replacement Services at the Texas Health and Human Services Commission (HHSC) facility
- Solicitation number
- HHS0016968
- Issued by
- Hockley County, Arlington City, Texas
About this file
This is a Solicitation Addendum Acknowledgement related to a competitive sealed bid Invitation for Bids (IFB HHS0016968) issued by the Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) for custom interior door replacement services at the HHSC facility located at 101 West Baker Street, Athens, Texas 75751. The scope of work encompasses the removal and replacement of 28 existing wooden interior doors with new solid core wooden doors featuring Wilsonart Montana Walnut matte finish laminate, priming and painting of existing wood trim outside four HVAC closets and all 28 door frames with Sherwin Williams Iron Ore color, provision and installation of 15 non-locking and 8 locking door levers keyed to one master key with two keys per lock, 2 push plates, installation of new door hinges on all 28 doors, and hauling away of waste materials. Mandatory on-site visits were scheduled for January 21, 2026 at 10:00 AM and January 22, 2026 at 2:00 PM, with failure to attend resulting in automatic disqualification. Questions were due January 23, 2026, and bids were due January 30, 2026 at 10:30 AM Central Time. The contract term runs from award through August 31, 2026, with one optional extension of up to one year available at HHSC's sole discretion. All work must be completed outside regular business hours (7:00 AM–5:30 PM Monday–Friday) to avoid interference with agency operations.
Bidders must submit firm, fixed pricing on Exhibit C for all labor, equipment, materials, supplies, and related expenses and demonstrate a minimum of five years of relevant experience with three verifiable references for similar contracts completed within the last two years. Evaluation will be based on best value, considering ability to perform and price rather than lowest bid alone. The solicitation does not identify specific set-aside designations for disadvantaged or historically underutilized businesses (HUB), though HUB subcontracting plans are encouraged but not required. Contractors must carry comprehensive insurance including workers' compensation, commercial general liability of $1,000,000 per occurrence, commercial automobile liability of $1,000,000 combined single limit, professional liability of $1,000,000, and umbrella liability of $1,000,000. A one-year performance warranty covering all workmanship defects and a one-year material warranty are required. All responses must include completed Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form and Contractor Qualifications Form), Exhibit B (Contract Terms and Conditions), documentation demonstrating financial capability and solvency, and acknowledgment of any addendums. No incumbent vendors or specific award value was disclosed.
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C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png
Effective 07/15/2016 Revised 01/23/2024
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: vanessa.cantu@hhs.texas.gov
DueDate: 2026-01-30
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2026-01-27
TextField30: 512-776-6609
TextField32: PCS 121- Addendum #1
Increasing the number of doors in sections 7.1.a, 7.1.b, and 7.1.c from twenty-eight (28) to twenty-nine (29) doors and increase the non-locking levers in section 7.1.d from fifteen (15) to sixteen (16).
Responses to Questions or Clarifications - Addendum posted on the ESBD
**Bidder must sign and return this addendum acknowledgment with bid response**
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
Addendum No. 1 - Solicitation Q&A
Solicitation Title: Door Replacement Services at the Texas Health and Human Services Commission (HHSC) facility
Solicitation Number: HHS0016968
Reference (If Applicable)
Question Response
1. What are the door sizes? Vendors would have needed to attend one of the on-site walkthroughs to confirm this information.
2. Section 7.1 Doors simply removed from hinges or will there be door frame replacements as well? Please refer to Section 7 of the solicitation.
3. Section 7.1.a.2 If doors are commercial grade meaning are they solid wood or steel with wood laminate covering them?
Please refer to Section 7 of the solicitation.
4. What type of IC core system are they currently using?
Vendors would have needed to attend one of the
5. Doors need to be fire rated or not? No.
6. Please share picture for the sign-in sheet. Sign-in sheets attached to addendum.
7.
Please share images of the doors which only need prime and finish.
Please see in the SOW.
8. Section 7.1.d.4 the sample hardware is it required with the proposal or once awarded then the hardware can be presented?
Please review the Bid Solicitation for this information.
9. What is the budget for this project? We do not provide this information.
10.
The lady onsite, Jessica Garner, said to add the door to room 120 to the bid. It was not on the original scope.
We did measure the door, I just want to make sure we need add it to the bid package.
Yes, this door needs to be added.
11.
Door Dimensions
• Width × Height × Thickness (Example: 35-3/4” × 83-1/8” × 1-3/4”)
12. Section 7.1.a.2
Door Core
• Solid
• Hollow
• Fire-rated (please specify rating: 20 min, 45 min, 60 min, or 90 min)
Please refer to Section 7 of the solicitation.
13. Section 7.1.c
Door Faces
• Paint grade (primed MDF or primed hardboard), or
• Wood veneer (please specify species: oak, walnut, birch, etc.), or
• Plastic laminate (please provide manufacturer and finish number — commonly Formica or Wilsonart)
14.
Vision / Venting
• Window required?
• Louver required?
No.
15.
Frames (if required)
• Material: wood, steel, or aluminum
• Wall size or wall construction (Example: 2x4 wood stud wall with single layer 5/8” gypsum board each side)
Not required.
16.
Hardware Prep
• Cylindrical lock
• Mortise lock
• Exit device
17.
Can the bid due date be extended ?
No.
18. Section 7.1 What are the working days and hours?
19. Are existing doors fire rated? No
20.
Do the new doors need to be fire rated? At how many minutes?
No
21. Section 7.1
Please confirm that all 28 new doors hinges and hardware will be color Bronze/Brown one of the 3 colors chosen by the agency before order and installation?
22.
Please confirm that the new 28 doors closer is part of this project ?
No
23. Section 7.1.a Please confirm that 28 old metal door frames will receive a new paint color ?
24. Section 7.1.b Please confirm that there are no other surfaces that will receive a new paint color ?
25.
Please confirm the potential location for staging 28 doors and hardware in the facility?
Vendor will need to provide a plan to agency to see if staging on site can be accommodated.
26.
Do we access the interior of the facility after hours ?
Yes.
27. Section 14 Is Builder's Risk insurance required for a project?
28.
It was mentioned during the site visit & states in the IFB that all work is to be performed after normal work hours. Can you please confirm hours & days which work can take place?
After 5pm and before 7am, M-F and weekends.
29. Section 7.1 Is any additional hardware required other than what is listed in the IFB SOW? i.e. Do any of the doors require new closures, especially restrooms?
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Procurement and Contracting Services (PCS)
On-Site Visit Sign-In Sheet
Procuring HHS Agency:
Procurement Number: HHS0016968
Procurement/Service Name: | Door removal and replacement services
Date of On-Site Visit: January 21, 2026 10:00 AM
101 West Baker Street, Athens, Texas 75751
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Date of On-Site Visit: January 22, 2026 2:00 PM
| Address: ofa101 West Baker Street, Athens, Texas 75751
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