Electric Gate Services at the Lubbock State Supported Living Center

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division, on behalf of HHSC and the Department of State Health Services (DSHS), is issuing an Invitation for Bids (IFB HHS0016774v4) for electric gate services at the Lubbock State Supported Living Center located at 3401 N University Ave, Lubbock, TX 79415. This is a competitive sealed bid procurement seeking removal and replacement of electric gates, including the construction of two metal electric sliding gates measuring 13'-6" wide x 6' tall with chain link mesh, installation of complete electric sliding gate systems with ground loops, keypads, and controllers on the north side of the maintenance area, and repair of an existing cantilever gate frame on the south side using automatic LIFTMASTER or compatible brand sliding gates with obstruction sensors. The scope of work encompasses all labor, materials, equipment, tools, transportation, supervision, cleanup, and waste disposal necessary for complete project performance. Bidders must demonstrate a minimum of five years of relevant experience, with assigned personnel possessing at least three years of relevant experience and a branch or subcontractor location within 50 miles of the facility, and must provide three verifiable references for similar services completed within the past three years. The contractor must obtain comprehensive insurance coverage including workers' compensation ($1,000,000 employer's liability limits), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). An optional on-site visit was held on February 3, 2026 at 10:00 AM and February 6, 2026 at 2:00 PM; the deadline for submitting questions was extended to February 9, 2026 at 5:00 PM with responses due by February 11, 2026; and bid responses are due February 17, 2026 at 10:30 AM. The contract term begins upon award and expires August 31, 2026, with no renewal options, though HHSC reserves the right to extend for up to one additional year for continuity purposes. Evaluation will be based on meeting stated requirements, ability to perform, and price, with HHSC retaining the right to make single or multiple awards to achieve best value without obligation to select the lowest-priced bid.

The procurement documents do not identify any set-aside designations or restrictions limiting responses to specific types of organizations, including disadvantaged enterprises. There are no identified incumbent vendors or current contractors referenced in the available solicitation materials. Bidders must comply with E-Verify requirements and submit to background checks including criminal and sex offender checks at the contractor's expense prior to commencing work. The contractor must maintain telephone service during regular business hours (8:00 AM to 5:00 PM Central Time, Monday through Friday) with 24-hour contact information for two personnel, provide response to service calls within four hours during business hours, and respond to emergency calls within one hour. Pricing must be submitted as firm and fixed prices on the provided Exhibit C Pricing Sheet, covering all labor, materials, equipment, and related expenses; no separate pricing attachments are permitted. The procurement documents do not provide an estimated contract value or budget range, though the contract term is approximately eight months from the award date through August 31, 2026. Award is contingent upon executive commissioner approval, and all required exhibits, addendum acknowledgments, and supporting documentation must be submitted with the bid response by the stated deadline to avoid disqualification.